WD: Merged Document Does Not Start Each Merged Record on Page 1 (119947)


The information in this article applies to:

  • Microsoft Word for Windows 6.0
  • Microsoft Word for Windows 6.0a
  • Microsoft Word for Windows 6.0c
  • Microsoft Word for Windows 95
  • Microsoft Word for Windows 95 7.0a
  • Microsoft Word for the Macintosh 6.0
  • Microsoft Word for the Macintosh 6.0.1
  • Microsoft Word for the Macintosh 6.0.1a
This article was previously published under Q119947

SYMPTOMS

When you include a continuous section break at the end of a Word mail merge main document, Word does not start each merged record on page 1. Although Word inserts a new-page section break to separate each record's merged data, each section is treated as though it continues from the previous section. The disadvantage to this is that if you include page numbers in the main document, the page numbers in the merged document will be numbered sequentially.

WORKAROUND

To maintain page numbers starting on page 1 as page 1 for each new document, follow these steps:

  1. Position the insertion point in section 1 of the main document.
  2. On the Insert menu, click Page Numbers.
  3. Click the Format button and select Start At Page 1 under Page Numbering in the Page Number Format dialog box. Click OK and then click Close.
To maintain page numbers with a blank first page on each new document, follow these steps:

  1. Insert a Next Page section break between page 1 and page 2.
  2. Set the Different First Page option for section 1 only.
  3. In section 2, click Page Numbers on the Insert menu, and set the Format option to "Start At 2."
  4. Click OK, and select Show Number On First Page.
The result of this merge is that all first pages have no page number, all second pages begin with page 2, and all third pages are numbered as page 3, and so on.

STATUS

We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 253
Modification Type:MinorLast Reviewed:8/16/2005
Keywords:kbhowto kbmerge KB119947
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