Duplicate Bookmarks in Subdocuments Not Renamed (117306)
The information in this article applies to:
- Microsoft Word for Windows 6.0
- Microsoft Word for Windows 6.0a
- Microsoft Word for Windows 6.0c
- Microsoft Word for Windows 95
- Microsoft Word for Windows 95 7.0a
- Microsoft Word for the Macintosh 6.0
- Microsoft Word for the Macintosh 6.0.1
- Microsoft Word for the Macintosh 6.0.1a
This article was previously published under Q117306 SYMPTOMS
When you insert two or more subdocuments into a master document and the
subdocuments contain identical bookmarks, you will receive the following
error message for each duplicate bookmark found:
Bookmark '<bookmarkname>' exists in both the subdocument being
added (<subdocumentname.doc>) and the master document. Would you
like to rename the bookmark in the subdocument?
If you click Yes or Yes To All, Word will not rename the bookmarks inside
the fields of your subdocuments. Word will rename each subsequent bookmark
internally, by appending a number to the name. For example, if you have
three subdocuments each containing the bookmark "Name," Word will rename
them as "Name," "Name1," and "Name2." (To locate these bookmarks click
Bookmark on the Edit menu.)
If you respond No or No To All to these error message, the bookmarks
will not be renamed internally nor inside the fields of the subdocuments.
This will cause incorrect results when you update any fields that contain
prompts, such as ASK fields.
If you select the Help button (Word version 6.x only) in the above error
message dialog box, you will get the message:
Help topic does not exist.
WORKAROUNDMethod 1
Open each subdocument, turn on field codes and replace the bookmarks before
adding the subdocuments to the master document.
Method 2
Lock the duplicate ASK, REF, or SET fields to prevent them from being
updated. To lock a field, place your insertion point inside the field code
or field result and press CTRL+F11. If you need to update the fields at a
later time, open the subdocument outside of the master document, unlock the
fields by pressing CTRL+SHIFT+F11, update the fields, lock the fields, and
save the subdocument.
STATUS
Microsoft has confirmed this to be a problem in the Word versions listed
above. This problem was corrected in Microsoft Word 97 for Windows and Word
98 Macintosh Edition.
Modification Type: | Minor | Last Reviewed: | 8/16/2005 |
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Keywords: | kbbug kbfield kbhowto KB117306 |
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