WD97: How to Embed TrueType Fonts in a Document (113822)

SUMMARY

Microsoft Word allows you to embed TrueType fonts in a Word document so that you can view and edit the fonts (if licensing rights allow), even if you open the document on a computer that does not have the font installed.

To embed TrueType fonts in a saved document, follow these steps:

On the Tools menu, click Options.
Click the Save tab.
Select the Embed TrueType Fonts check box.

Not all fonts are licensed so that they can be embedded. If a font can be embedded, it increases the file size of your document by approximately the size of the TrueType font (.ttf) file.

NOTE: Some fonts treat normal, bold, italic, and bold-italic as separate font .ttf files. In this case, the file size of your document is larger when you use bold and italic formatting than it is if you do not.

If a font does not have a bold, italic, or bold-italic version, Windows generates bold or italic from the core font. In this case, the file size increases when you use bold or italic formatting.

MORE INFORMATION

Font embedding licensing rights determine how the font may be embedded in the document.

To determine the licensing rights of a particular font, Microsoft provides a Font Properties Extension tool that can be downloaded from the following Web site:

http://www.microsoft.com/OpenType/property/property.htm

   Font licensed as   Result
   ---------------------------------------------------------------

   Protected          The font may not be embedded, copied, or
                      modified. If you use a protected font in a
                      document and this document is opened on a computer
                      that does not have the font installed on it, a
                      font substitution occurs. Word substitutes the
                      closest font available on the computer for the
                      missing protected font.


   Print/Preview      The font is embedded and temporarily loaded on
                      the target computer. Documents that contain
                      print/preview fonts must be opened read-only, and
                      no edits are stored in the document. Embedding
                      a font of this nature has the least impact on
                      file size increase.



   Editable           The font behaves just like the print/preview
                      fonts, except that you may also apply the font to
                      other text in the same document.


   Installable        The font is installed on the target computer
                      permanently when you open the document. This
                      allows you to use the new fonts as if you
                      installed the fonts directly into Windows
                      yourself. This type of embedded font has the
                      greatest impact on file size because the entire
                      font or fonts are included with the document. The
                      size of the font file can vary greatly. To
                      estimate the font file size, follow the appropriate
                      procedure for your version of Windows.

NOTE: Because there are several versions of Windows, the following steps may be different on your computer. If they are, please consult your product documentation to complete these steps.

Windows 95:

On the Start menu, click Settings and then click Control Panel.
Double-click the Fonts icon.
Right-click the font you want, and click Properties on the shortcut menu. The size of the font on disk is listed for "Size:".