WD: Exporting a Text File to MS-DOS or UNIX Systems from MacWord (107874)

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Method 1: Adding Carriage Returns by Saving as Text Only with Line Breaks

Use the appropriate method for your version of Word.

Microsoft Word 5.0, 5.1, 6.0, 98:

1. On the File menu, click Save As.
2. Type a file name in the Save Document As box.
3. In the "Save File as Type" list, click "Text Only with Line Breaks." Click Save.

Microsoft Word 4.0:

1. On the File menu, click Save As.
2. Type a file name in the Save Document As box.
3. Click File Format. Select "Text Only with Line Breaks" and then click OK. Click Save.

NOTE: If the File Format button doesn't appear, click Cancel, on the Edit menu, click Full Menus, and then try steps 1-3 again.

Method 2: Adding Line Feeds Using Apple File Exchange

1. Save the file from Word in "Text Only with Line Breaks" format. Quit Word.
2. Start Apple File Exchange and insert an MS-DOS formatted floppy disk.
3. In the Mac To MS-DOS menu, if any check marks appear, choose those options having check marks to toggle the check marks off.
4. In the Mac To MS-DOS menu, click Text translation.
5. For the first option, "Carriage Return, Line Feed (CR/LF)" click the bidirectional arrow button until the check box choice reads: "Replace CR with CR/LF." Make sure "Replace CR with CR/LF" is on.
6. Click OK.
7. In the scrolling list for the Macintosh disk, select the text file. Choose the Translate button to translate the file to the MS-DOS disk.
8. When Apple File Exchange completes the translation, click Quit on the File menu.

Method 3: Adding Line Feeds Using Word

Use the appropriate method for your version of Word.

Microsoft Word 6.0, 6.0.1 and Microsoft Word 98 Macintosh Edition:

1. On the File menu, click Save As.
2. Type a file name in the Save Document As box.
3. In the "Save File as Type" list, select "MS-DOS Text with Line Breaks." Click Save.

NOTE: The MS-DOS Text with Line Breaks converter inserts Line Feed characters automatically so no further modifications to the file are necessary.

Microsoft Word 5.0 and 5.1:

1. Save the file as "Text Only with Line Breaks."
2. On the Edit menu, click Replace.
3. In the Find What box, type ^13.
4. In the Replace With box, type ^13^10.
5. Click Replace All.
6. When Word presents an "End of document reached" message, click OK.
7. In the Replace dialog box, click Cancel.
8. On the File menu, click Save.

Word 4.0:

1. Save the document as "Text Only with Line Breaks."
2. On the Utilities menu, click Change.
3. In the Find What text box, type ^13.
4. In the Change To text box, type ^13^10.
5. Click Change All.
6. Once the file has been entirely changed, click Cancel.
7. To finish the procedure, click Save on the File menu.

Line feeds are ASCII value 10 and are required by some printers to trigger the mechanism to advance the paper. They are a standard for most MS-DOS applications.

Carriage returns (also known as paragraph marks or line breaks) are ASCII value 13, and they trigger the print head to RETURN to the left side of the CARRIAGE (thus the phrase "carriage return").

Saving for MS-DOS Programs

Macintosh text files typically have only a carriage return (paragraph mark) at the end of each line, but most MS-DOS programs require a carriage return and a line feed to denote the end of a line. If a file does not have line feeds, an MS-DOS program will likely interpret the file as one long paragraph. This usually generates an error.

Saving for UNIX Mail Systems

Most UNIX mail systems require 256 or fewer characters before a carriage return. To keep files saved from Word from exceeding that limitation, save the files in "Text Only with Line Breaks" format. Also, it is common for MS-DOS programs to be modified to run under UNIX and XENIX systems. In that case, the file may need line feeds (in addition to paragraph marks) in order to transfer correctly.