PC Win: Check Names Utility Stops After Match Is Found (104421)

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The Check Names utility is one of the options available in the Mail for Windows Compose screen. The Check Names utility first runs against the default address list. If no matches are found, it will search the Global Address List (GAL) until a match is found. As soon as the Check Names utility finds a match, the search is considered complete and the utility ends its search.

If you set the GAL as the default, the Check Names utility will only search the GAL.

To set the default, select the Address button in the Compose screen. This will open the Address dialog box. The Address Book button is on the top left corner of the dialog box. Select the button to open the Open Directory dialog box.

All the available address lists will be displayed and you can select which one you want to use.

Example

In the Personal Address Book (PAB) are the names Andy Smith and Anna Smith. In the Postoffice Address List (POL) are the names Andrew Smith and Anice Smith. In the GAL are the names Anne Smith and Antoine Smith. Assume all names belong to unique Mail users.

Suppose you choose the PAB to be the default address list and you want to send a message to Anne Smith. You type "AN" in the To: line and click the Check Names button to start the utility. The utility will find the names Andy Smith and Anna Smith from the PAB and will terminate.

If you type "ANN" in the To: line, the utility will find the name Anna Smith. If you type "ANNE" in the To: line, the utility will find the name Anne Smith from the GAL.

Now suppose you select the POL to be the default address list and you want to send a message to Antoine Smith. If you type "AN" in the To: line, the utility will return the names Andrew Smith and Anice Smith from the POL. If you type "ANT" in the To: line, the utility will return the name Antoine Smith from the GAL.