Working With File Sharing

File sharing offers a hierarchical view of a file repository similar to the file system provided by the operating system. The default repository is the file system and allows adding a repository.

Through this hierarchical view, you can browse the repository, download files, upload files, create folders, delete and rename files and folders, and copy and move files and folders. All of your interactions are done through this portlet.

The File Sharing portlet is hosted within a community and it can be accessed by authenticated users.

The File Sharing feature allows you to do the following:

ProcedureTo Sort Files in a Folder

Steps
  1. Enter the folder name in the Look In field.

    If there is a subfolder, enter the subfolder name preceded by a slash. For example, /folder/subfolder.

  2. In the File Filter field type the file extension.

    If you type *.doc in the File Filter text field, only files with the extension .doc are listed in the sort.

  3. Select a sort parameter from the Sort By drop-down list.

    The result of the sort is displayed. The sort parameters can also be used to sort folders.

ProcedureTo Create a Folder in Your File Repository

Steps
  1. Select the repository branch where you want to create a folder.

  2. Click Create Folder.

    In the Folder Name text field, provide a name for the folder.

  3. Click Create.

    A new folder is created in your file repository.

ProcedureTo Open a Folder

Steps
  1. Select a folder from the repository.

  2. Click Open.

ProcedureTo Rename a Folder

Steps
  1. Select the folder you wish to rename.

  2. Click Rename.

    In the New Name text field, type the new name for your folder.

  3. Click Rename.

ProcedureTo Copy a Folder

Steps
  1. Select the folder you wish to copy.

  2. Click Copy.

ProcedureTo Delete a Folder

Steps
  1. Select the folder you wish to delete.

  2. Click Delete.

  3. Click OK to confirm the deletion.

ProcedureTo Add Files

Steps
  1. Select the repository branch or the folder where you want to create a new file.

  2. Click Add File.

  3. Click Browse and locate the file you wish to add to the repository.

    In the File Name text field, type a name for your file.

  4. Click Add File.

ProcedureTo Open Files

Steps
  1. Select a file from the repository.

  2. Click Open File.

ProcedureTo Rename Files

Steps
  1. Select the file you wish to rename.

  2. Click Rename.

    In the New Name text field, type the new name for your file.

  3. Click Rename.

ProcedureTo Delete Files

Steps
  1. Select the file you wish to delete.

  2. Click Delete.

  3. Click OK to confirm the deletion.

ProcedureTo Move a Folder or File

Steps
  1. Select the file or the folder you wish to move.

  2. Click Move.

  3. In the Look In field, provide the new path for your file or folder you wish to move.

  4. Click Move.

ProcedureTo Copy a File or Folder

Steps
  1. Select a file or folder, and click the Copy button.

  2. Double--click the folder where you want to copy the file or folder.

  3. Click Copy.