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Changing User Settings
This section contains the following information:
Settings Window Overview
The Settings window enables you to configure the Instant Messenger display and startup parameters. Click the Settings icon in the Main window.
The Settings window contains the following tabs and buttons:
- General tab - The items on this tab enable you to set the startup parameters for the Main window.
- Appearance tab - The items on this tab enable you to modify text formatting and background settings for Instant Messenger.
- News tab - The items on this tab enable you to set parameters for the News Channels window, where alert and news channel messages are displayed.
- Alerts tab - The items on this tab enable you to set desktop, email, and paging parameters for alerts.
- Sound tab - The items on this tab enables you to set sound settings that notifies you when a message is sent, received, a presence status is changed, and when an alert message is received.
- Privacy tab - This tab enables you to specify which users can “see” you.
- Advanced tab - This tab is for advanced users to configure status requests and to set priorities for multiple Instant Messaging sessions.
- OK button - After all the configuration changes have been made, click OK to save the changes, and exit the Settings window. The changes become effective immediately.
- Apply button - After configuration changes are made, click Apply to save the changes and make them effective without exiting the Settings window.
- Cancel button - Cancels any changes you have made but not yet applied.
- Help Button - Displays this Help topic.
General Tab
The General tab contains the following items:
Startup Settings
Select from the following startup settings to modify the Instant Messenger when you login.
- Auto logon to server checkbox - If you enabled auto-logon, uncheck this box to disable auto-logon. The next time you log in to Instant Messenger, you will be prompted to enter your user ID and password. (You enable auto-logon by checking the Auto-Logon checkbox on the Log in to Server window.)
Note
When using Instant Messenger in the Sun Java System Portal Server environment, auto-logon is disabled.
- Show contact list on startup checkbox - Displays the Main window when Instant Messenger starts. Uncheck the “Show contact list on startup” checkbox in the General tab, if you do not want the Main window to appear the next time you log in to Instant Messenger.
- Show news on startup - Displays the News Channels window when Sun Java System Instant Messenger starts.
- Launch IM automatically when system is started (Windows Only) - Starts Instant Messenger when you start your computer and log into Windows. (This feature is only available on Windows.)
Miscellaneous Settings
The following miscellaneous settings affect how you view various features in Instant Messaging.
Desktop Integration Settings
Appearance Tab
News Tab
The News tab contains the following options:
- Loop Through News Channels and Messages checkbox - Enables scrolling through the messages in all the subscribed news channels. All messages are refreshed as you automatically loop through the news channels. No looping is performed on a news channel with only one message.
- Hide Tabs in News Channels Window checkbox - Prevents the display of tabs in the News Channels window.
- Display Alerts in News Channel checkbox - When enabled, alerts are displayed in a news channel. Additionally, these alerts continue to be displayed as pop-up messages.
- Hide News Tools checkbox - Prevents the display of the tools (left arrow, pause, and right arrow) in the News Channels window.
- Tab placement drop-down list - Choose where to display tabs in the News Channels window, either Top, Bottom, Right, or Left.
Alerts Tab
The Alerts tab contains the following items:
- Always request a delivery status checkbox - Displays the delivery status of the alert on your desktop. The delivery status options are: sent, received or read.
- Deliver Offline Alerts at Login checkbox - Delivers alerts to your desktop when you log in to Sun Java System Instant Messenger. This applies only to alerts sent since your previous session.
- Forward Offline Alerts to this Email Address checkbox - Automatically sends mails alerts to the email address specified in the text box below if the user is offline. The default email address is your email address you specified when you registered your Instant Messenger User ID.
- Forward Offline Alerts to the Pager or SMS Service checkbox - Automatically sends mails alerts to the pager or SMS service specified in the text box below if the user is offline.
- Show Calendar Reminders checkbox - Automatically sends alerts for appointments that are on your calendar.
Sound Tab
The Sound tab contains the following items:
Enable Sounds checkbox - When checked, this option enables you to receive a sound notification.
Play Sounds When - The options within this frame enable you to specify when the sound notification should be received. The options available are: I Receive a New Message, I Receive an Alert, A User Status Changed, I Send a Message, and A New Message is Posted to a News Channel.
Privacy Tab
The Privacy tab enables you to specify the users who can chat, poll or send alerts to you. When other profiles are created, they appear in the list below the Visible to All profile. When one of these profiles is selected, the Edit, Delete, Set As Default, and Activate buttons are enabled. This tab contains the following items:
- Privacy Profile - With privacy profiles, you can determine which users are allowed to see your user status and which users’ Instant Messages should be blocked. The profile Visible to All appears in the list box as the active/default profile. This profile can not be edited or deleted, therefore, the Edit and Delete buttons are disabled. This profile is selected by default when the screen is initially displayed.
- New Profile button - Creates new privacy profiles. When you select this option, the New Profile window displays. See: Adding/Editing Privacy Profiles.
- Edit button - Modifies existing privacy profiles. When you select this option, the Edit Profile window displays. See: Adding/Editing Privacy Profiles.
- Delete button - Deletes privacy profiles.
- Activate button - Activates selected privacy profiles. Only one profile can be activated at a time.
- Set As Default button - Sets selected privacy profile as the default. Only one profile can be the default at a time.
- View Users button - When you select this option, the View Users window displays the users who can see your status but are not on your Contacts list.
Advanced Tab
The Advanced tab enables you to specify automatic approvals for contacts as well as to modify priority settings for multiple sessions of Instant Messenger. The features on this tab are intended for Advanced users. Contact your system administrator or technical support center for support. This tab contains the following items:
If you are running Instant Messenger on multiple machines, a session ID is assigned to each machine when you login. Depending on which machine you are using, you may set your session priorities such that alerts come directly to your active machine.
For example, you log onto your workstation in the morning. During a meeting, you log into your PDA and chat with a co-worker through your Java chat client. At that point, you define message priority so that inbound messages will reach your PDA not your workstation. When you return to your office, you catch up with the Instant Messaging traffic that, by default, was routed back to your workstation when you exited your PDA. Finally, you go home and log in from your home office, routing inbound messages to reach you at home rather than at the office. The office session stays logged in at all times when no other higher-priority client is logged in; it receives inbound messages by default.
You can set different priority settings for Online, Idle, Away, and Do Not Disturb statuses in each chat session.
To Change User Settings
Following are the activities associated with configuring User Settings:
- Setting options on the General Tab
- Setting options on the Appearance Tab
- Setting options on the News Tab
- Setting options on the Sound Tab
- Setting options on the Advanced Tab
- Configuring who can see you when you are online in the Privacy Tab
Follow these steps to change your settings:
- In the Main window, select Settings from the Tools menu:
The Settings window appears.
- Make your changes to the various tabs.
Click Apply to save the changes in a tab without exiting the Settings window, and then move to another tab.
- When you have finished making the changes, click Close for the changes to take effect and exit the Settings window.
The changes become effective immediately.
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