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Searching for Users, Adding Recipients, and Inviting Other Users
This section contains the following information:
Add Recipients/Invite Users to Chat Window Overview
This window is used to add or delete recipients (users) from:
When adding or deleting alert or poll recipients, or forwarding a news channel message, the title of this window is “Add Recipients.” When inviting other users to a current chat session, the title of this window is “Invite Users to Chat.” When adding a user to a conference from the Manage Conferences window, the title of this window is “Search for a user.” Other than the title difference, the functionality of the windows is the same.
The Add Recipients/Invite Users window contains the following items:
- Name - Select this option, then use the text box to type the text you want to search for, either a user ID or name. You can enter a partial name or user ID.
- User ID - Select this option,then use the text boxes to type in the exact user ID of the user you want to add. Select the server you want to use for your search.
- Find Recipient button - Enter your search criteria and then click Find Recipient to start the search. If a match is found, it is added to the Recipient List. If the search finds multiple matches, the Select Contact window is displayed, where you can make your selection.
- Contacts List - Displays all the contacts from your Contact list. Select contacts to add as recipients from this list.
- Recipients List - Displays the list of contacts to whom the alert, poll, or message will be sent.
- Add button - Adds the selected contact(s) from the Contacts List to the Recipients List.
- Remove button - Removes the selected contact(s) from the Recipients List.
- OK button - After selecting all contacts, click OK to add them as recipients.
- Cancel button - Closes the Edit Recipients window without adding any contacts to the recipient list.
- Help button - Displays this Help topic.
Select Contact Window Overview
The Select Contact window is displayed when you use the Add Recipients/Invite Users to Chat Window window to search for contacts and the search finds more than one match.
You can select contacts and contact groups in the following ways on the Select Contact window:
- To select a single contact or single contact group: Click the contact or contact group.
- To select a range of contacts: Hold down the SHIFT key, and click the first and last contact in a contact group, or click the first and last contact group.
- To select multiple contacts: Hold down the CTRL key, and click individual contacts in a contact group.
See Also:
To Add Recipients of an Alert, Poll, or Forwarded News Channel Message
The Add Recipients window is displayed when you click “To:” on the following windows:
The Add Recipients window is also displayed when you forward a news channel message.
The Add Recipients window shows all the contacts in your contact list and the contacts (if any) you have already selected for the alert, poll, or news channel message that you are forwarding.
Follow these steps to add contacts to the Recipients List:
- Choose either Name or User ID for type of search. Enter the name or user ID to search for in the text box, then click Find Recipient.
If a match is found, it is added to the Recipient List. If more than one match is found, the Select Contact window is displayed, from which you can select the contacts. You can use multiple selection techniques in this window. Select the contacts in the Contact List and click OK. The Select Contact window is closed and the contacts are added to the Recipient List.
- To remove a recipient, select the contacts from the Recipient List in the Add Recipients window, and click Remove.
- When you are finished searching for contacts in the Add Recipients window, click OK.
The Add Recipients window is closed and the scrollable list box in the message or poll window is updated to reflect your changes.
To Invite Others to Chat
The Invite Users to Chat window appears when you select the Invite Others from the File menu or click the Invite Users to Chat icon in the Chat window. The Invite Users to Chat window shows all the contacts in your contact list, from which you can select and add contacts to the Recipient List. You can also search the LDAP directory for contacts.
Follow these steps to invite others to a chat that is currently in progress:
- Choose either Name or User ID for type of search. Enter the name or user ID or a partial name to search for in the text box, then click Find Recipient.
If a match is found, it is added to the Recipient List. If more than one match is found, the Select Contact window is displayed, from which you can select the contacts. You can use multiple selection techniques in this window. Select the contacts in the Contact List and click OK. The Select Contact window is closed and the contacts are added to the Recipient List.
- To remove a recipient, select the contacts from the Recipient List in the Invite Users to Chat window and click Remove.
- After creating the Recipient List, click OK.
- The Invite Users to Chat window is closed and the “Enter Invite message” pop-up window is displayed.
- Type the invite message and click OK.
The message is sent to the users inviting them to chat, and the invited users appear in the Member List pane in the Chat window.
Search Tips
In the Add Recipients/Invite Users to Chat window, use the following options in the Name field to search for the users that you want to add to your contact group:
If you know the user ID and the user’s Instant Messaging server name, you can select User ID to search for contacts.
You can quickly add users to a contact group if you know the user ID. To do this, right-click a contact group to display a pop-up menu. Select “Add Contacts by User ID” from the pop-up menu, or from the File Menu. In the pop-up window that appears, type the user ID and click OK to add to the selected contact group.
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