|
Contents
Index
|
Administering Conferences and News Channels
This section contains the following information:
Conference and News Channel Management Overview
When working with conferences, the title of this window is Manage Conferences. When working with news channels, the title is News Channel Administration.
The Administration windows provide the following capabilities (the ability to perform these functions depends on the access assigned by your administrator or technical support center).
To see this window for conference rooms, select the Conference tab and select Manage Conferences from the File menu of the main Instant Messenger window.
To see this window for news channels, select News from the Tools menu of the main Instant Messenger window. In the News Channel window select the Manage News Channel option in the Tools menu in the News Channel window. The Manage News Channel is displayed. Select the News Channel Administration button.
The Manage Conferences and the News Channel Administration windows contain the following items:
The Create a New Conference or New News Channel window contains:
- News Channel or Conference - Enter the desired news channel or conference name.
- Default Access - Determines what level of access a user or group has to the selected room or news channel. When users or groups are first added, their access is set to the default of that window. To change a user’s or group’s access, click the arrow to right of the box and select the access type from the drop-down menu. The following access types are available:
Write - A user or group can join a room or subscribe to the news channel, read messages, and send messages.
Read - A user or group can join the room or subscribe to the news channel, and read messages.
None - A user or group cannot join the room or subscribe to the news channel. The access type None is reserved for instances where you want only a few people to have access to the room, or to be able to subscribe to the news channel.
- Show participant’s in Chat Window checkbox (Conference rooms only) - Displays a list of current users in the room.
- OK button - After all the changes have been made, clicking OK saves the changes which become effective immediately.
- Cancel button - Closes the window without creating any conference or news channel.
- Help button - Displays this Help topic.
- Delete Conference or Delete news channel button - Deletes the selected conference or news channel.
- Users or Groups with Special Access - Select one of the conference rooms or news channels to display the current list of members for that room or news channel. Member information is presented in three columns:
- Type - The type of member is indicated by one of the following icons:
- User /Group - The user name or group name of the member. A member is shown with its display name followed by an @, and the domain to which that member belongs. A user or group not listed has no access to the room or news channel.
- Default Access - Determines what level of access a user or group has to the selected room or news channel. When users or groups are first added, their access is set to the default of that window. To change a user’s or group’s access, click the arrow to right of the box and select the access type from the drop-down menu. The following access types are available:
Manage - Gives a user or group administrative control over the room or news channel. Administrative control enables a user to create, remove, and edit access control rules for this room or news channel. For news channels, Manage enables a user to post messages and remove existing messages.
Write - A user or group can join a room or subscribe to the news channel, read messages, and send messages.
Read - A user or group can join the room or subscribe to the news channel, and read messages.
None - A user or group cannot join the room or subscribe to the news channel. The access type None is reserved for instances where you want only a few people to have access to the room, or to be able to subscribe to the news channel.
A user’s access overrides a group’s access. For example, a user named Bob has his access set to Write. The group Everyone, to which Bob belongs, has its access set to Read. Because Bob’s access overrides the group’s access, he can manage the room.
Administrators (users with the System Administrator privilege enabled) automatically have full access over every room or news channel.
- Add button - To add a user or group to the Member list, click Add to display the “Search for a user” window where you can select users. See Search for a User Window Overview for more information.
- Remove button - Select a user in the Members list and click Remove to delete the user’s access to the selected Room. For more information on removing a user from a conference or news channel, see To Remove a Contact from Conferences or News Channels.
- Apply button - After you have made a change to an entry in this window, click Apply Changes to make the change effective without exiting the window.
- OK button - After all the changes have been made, click OK to save the changes which become effective immediately.
- Close button - After you have made all the necessary changes in this window, click Close to make the changes effective and exit the window.
- Help button - Displays this Help topic.
To Remove a Contact from Conferences or News Channels
To remove a user or group from conferences or news channels, you must have the proper privilege to that conference room or news channel.
- Display the conference or the News Channel Administration window:
Conferences: Select the Conferences tab in the Main window and choose Manage Conferences from the File menu:
The Manage Conferences window appears.
News Channels: From the Tools menu in the Main window, select News. The News window appears. Select Manage News Channel from the Tools menu of the News window. Click the News Administration button. The News Channel Administration window appears.
- Select a conference or news channel from the list.
- Select the users or groups to be removed and click Remove.
- When done, click Close to return to the Manage News Channel window.
Contents Index |