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Check Availability
Click Check Availability to view other’s calendars and to check for their availability before scheduling meetings and events with them. You can also use this option to compare the availability of contacts present in your address book before inviting them to an event. The availability grid by default displays the user’s work day, as defined in the Options-Calendar window.
Note
By default the free-busy information of the user’s default calendar is displayed when Check Availability is clicked from the Day, Week, Month, Year, Events and Task page.
To check for availability
- Select the Start Date from the month, date, and year drop-down list.
- Select Start Time and specify the duration of the event in hours and minutes.
If the Start Time entered references a time before the user’s working hours begin, the grid expands to display those hours. If the Start time entered is after the contacts working hours, the grid expands till the end of the duration selected.
- Invite people to the event in the following ways:
- Click Check Availability to check whether the contacts listed in the Invitee List are available for the date and time period specified.
- The availability grid displays the availability details of individuals to be invited to an event. The grid shows the following information for each contact or group:
- Busy - The availability information appears in blue if the contact is “Busy.”
- Available - The availability information appears in white if the contact is “Available” or free.
- No Information-The availability information appears in yellow if “No Information” on the individual’s free/busy status is available.
- Click Close to exit the Check Availability window.
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