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Contents
Index
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Create New Calendars
To Create New Calendars
- Click New Calendar.
- The New Calendar window is displayed.
- Enter the following calendar details:
Share Calendar with Specific Users
- Click Save to create the calendar in your Calendars list.
General Information
- Enter a unique name for the new calendar in Calendar Name.
A calendar name cannot contain spaces, but can include the following characters:
Alphabetic (a-z, A-Z) and numeric (0-9) characters.
Special characters: period (.), underscore (_), hyphen or dash (-), apostrophe (`), percent sign (%), slash (/), or exclamation point (!).
- (Optional) Enter a Display Name for this calendar.
This display name can remind you of the purpose of this calendar. For example, if the short name for the calendar is Laurel, the display name could be something like Micky’s Laurel Calendar.
- (Optional) Enter a text description of this calendar in Description.
- (Optional) Select the Availability checkbox if you want this calendar to be used when determining your availability for an event.
If you check this box, ensure Availability is checked in the Permissions List under Share This Calendar with Specific Users, so that others can see your availability.
Share This Calendar
Click Share This Calendar link to go to Share This Calendar section.
Use this section to specify how you want to allow others to view or work with this calendar.
You can select the following sharing options:
Share Calendar with Specific Users
There may be certain permissions that you do not want to share with all calendar users. For example, you might not want to give permission to all calendar users to delete and modify events in your calendar, but you might want to give that permission to one or more individuals.
If you want to give individual users additional permissions:
- Enter the user ID.
- Click Add.
- Set the Permissions you want to give this person.
You can also select individuals from the Corporate directory and add them to the Permission List.
To search for individuals
To remove individuals from the Permissions List, select the user ID and click the Remove.
Owners
Click the Owners link to add users to make them co-owners of this calendar.
Co-owners have the same rights to your calendar that you have They can change the property settings, such as permissions and time zone settings of your calendar.
To add contacts to the Owners List
To remove a name from the Owners List, select the user ID and click the Remove.
Time Zones
Click the Time Zones link to specify the time zone for this calendar.
- Select “Use my default time zone” option, if you want this calendar to be displayed in your default time zone set in the Global Options tab.
or
- Select a time zone for this calendar from the drop-down list. The options available are North/South America, Europe/Africa, Asia/Pacific Rim.
Select the appropriate time zone from the list displayed.
The number you see on the right indicates the offset in hours from GMT.
Permissions
You can grant the following permissions when sharing your calendar with others:
Note
Once you have set the permissions for all users in Share This Calendar, you can give individual users additional permissions.
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