Sun Java System Communications Express |

Contents Index

> ## Edit Calendars

> The edit permission allows you to edit the general calendar details, co-owners of the calendar, and change permissions assigned to specific users.

> To Edit a Calendar

> 1. Select a calendar from the list of calendars displayed in the Manage Calendars page, and click the Edit hyperlink.

> Note | The Edit link appears only for calendars you have the Edit permission.

> 2. The Edit Calendar window appears.
> 3. Enter the following calendar details:

> General Information

> Share This Calendar

> Share Calendar with Specific Users

> Owners

> Time Zones

> 4. Click Save, to update the calendar details.

> ### Delete Calendar

> Within the Edit Calendar window, click Delete, to delete the selected calendar.

> #### General Information

> 1. Enter a unique name for the new calendar in Calendar Name.

> A calendar name cannot contain spaces, but can include the following characters:

> Alphabetic (a-z, A-Z) and numeric (0-9) characters.

> Special characters: period (.), underscore (_), hyphen or dash (-), apostrophe (`), percent sign (%), slash (/), or exclamation point (!)

> 2. (Optional) Enter a Display Name for this calendar.

> This display name could remind you of the purpose of this calendar. For example, if the short name for the calendar is Laurel, the display name could be something like Micky’s Laurel Calendar.

> 3. (Optional) Enter a text description of this calendar, in Description.
> 4. (Optional) Select the Availability checkbox, if you want this calendar to be used when determining your availability for an event.

> If you check this box, ensure Availability is checked in the Permissions List under Share This Calendar with Specific Users, so that others can see your availability. This also allows others to search your calendar and subscribe to it.

> #### Share This Calendar

> Use this section to specify how you want to allow others to view or work with this calendar.

> Click Share This Calendar link, to go to Share This Calendar section.

> You can select the following sharing options:

> - Anyone can view my availability
> - Anyone can read my calendar
> - Anyone can invite me to an event
> - Anyone can modify or delete entries on my calendar

> #### Share Calendar with Specific Users

> There may be certain permissions that you do not want to share with all calendar users. For example, you might not want to give permission to all calendar users to delete and modify events in your calendar, but you might want to give that permission to one or more individuals.

> If you want to give individual users additional permissions:

> 1. Enter the user ID.
> 2. Click Add.
> 3. Set the Permissions you want to give this person.

> You can also select individuals from the Corporate directory and add them to the Permission List.

> To search for individuals

> 1. Click Add from Address Book.
> 2. The Search Address Book window is displayed.
> 3. Enter the name or the keywords you want to search in the text field.
> 4. Click Search. The list of names matching the search criteria is displayed.
> 5. Select the names to be added to the Permission List and click Add Addresses.

> To remove individuals from the Permissions List, select the user ID and click the Remove.

> #### Owners

> Click the Owners link, to add users to make them co-owners of this calendar.

> Co-owners have the same rights to your calendar that you have.

> To add contacts to the Owners List

> 1. Select the contact name from the Address Book or if known, enter the user ID of the contact.
> 2. Click Add. The user ID is displayed in the Owners List.

> To remove a name from the Owners List select the user ID and click the Remove.

> #### Time Zones

> Click the Time Zones link, to go to the section on Time Zone. Here you can specify, if you want this calendar to have its own time zone.

> - Select “Use my default time zone” option, if you want this calendar to be displayed in your default time zone, set in the Global Options tab.

> or

> - Select a time zone for this calendar, from the drop-down list. The options available are North/South America, Europe/Africa, Asia/Pacific Rim.

> Select the appropriate time zone, from the list displayed.

> The number you see on the right indicates the offset in hours from GMT.

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