Sun Java System Communications Express |

Contents Index

> ## Search for Existing Contacts

> You can search for contacts by contact name or by letters of the alphabet and view the contact details in the address book.

> From the Search Result page you can:

> - View Contact Details
> - Edit Contacts in Personal Address Book
> - Delete Contacts in Personal Address Book
> - Add Contacts to Personal Address Book
> - Send Emails
> - View the Contact’s or Group’s Calendar

> Note | The Edit link appears on the information line only if it is selected as one of the columns to be displayed in the Options - Address Book window. The Add Contacts to Personal Address Book button is enabled in the corporate or remote address books only after the contacts matching the searched criteria are displayed in the Search Result window. The A-Z links are displayed only for users accessing the Address Book in English.

> ### To Search for Contacts by Name:

> 1. Choose the address book from the Search panel drop-down list.
> 2. Enter the full or partial display name of the contact. The display name can include alphabetic, numeric, and wild characters.
> 3. Click Search. All contacts in the address book satisfying the search criteria are displayed in the Search Result page.
> 4. Select contacts from the list displayed.
> 5. Click Next or Previous to look at the next or previous set of contacts.

> The contacts you had previously selected are added to the Selected Cards list

> Note | The Selected Cards section appears only when you click Next or Previous, or search for contacts in another address book after selecting some contacts from the list displayed.

> Select the contacts from the Selected Cards list to Add Contacts to Personal Address Book, Send Emails, and View the Contact’s or Group’s Calendar.

> You can also remove the contacts from the Selected Cards list.

> To remove contacts from the Selected Cards list, select individual contacts and click Deselect Cards.

> Or,

> Select all the contacts from the Selected Cards list and click Deselect Cards to remove all of them.

> Once an action such as delete (in Personal Address Book), add to personal address book, send emails, or view calendar is performed the Selected Card section is not displayed in the window.

> ### To Search for Contacts by a Letter of the Alphabet:

> 1. Choose the address book from the Current Address Book drop-down list.
> 2. Click the linked alphabet that represents the first letter of the contact’s display name, or click All to view all contacts listed in the address book.

> Contacts in the address book satisfying the query are displayed.

> 3. Click Next or Previous to look at next or previous set of contacts.

> Note | You can sort your contacts by clicking the column title to sort by that field. For example, to sort alphabetically by primary email address, click the triangular icon. The email addresses are displayed in ascending or descending order of alphabets.

> ### Add Contacts to Personal Address Book

> You can add contacts from the list of contacts that appear in the corporate directory to your personal address book.

> Note | The Add Contacts to Personal Address Book button is not displayed when viewing the Personal Address Book.

> ### To Add Contacts to Personal Address Book

> 1. Select the contacts from the Address Book page.
> 2. Click Add To Personal Address Book.

> A message confirming the addition of contacts to your personal address book is displayed. Click OK to add the contacts to your Personal Address Book.

> ### Send Emails

> You can send email messages to contacts or groups from the Search Result page.

> ### To Send an Email Message

> 1. Select the contacts and groups from the list displayed.
> 2. Select Send Email from the Select Action drop-down list.

> Note | If the Mail application is not deployed, “Send Email” option will display the default mail application for selection in the Action drop-down list.

> 3. Compose the message in the New Message window and click Send.

> ### View the Contact’s or Group’s Calendar

> From the Search Result page you can view the calendar of a contact or group.

> ### To View a Contact’s or Group’s Calendar

> 1. Select a contact or group from the list displayed.
> 2. Select “View Calendar” from the Select Action drop-down list or click the icon.

> Note | If the Calendar application is not deployed, “View Calendar” option will not be available for selection in the Action drop-down list.

> 3. Depending on the selection, the contact’s default calendar or a comparative view of the group’s calendar is displayed.

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