Sun Java System Communications Express |

Contents Index

> ## Edit Events

> You can edit event details from the Events page or from any of the views (day, week, month) by clicking the event title you want to edit, or by clicking the Edit link in the Events list.

> Note | You can edit events you have created from your calendars. To edit events appearing on the calendar you have subscribed to, you should have either the Modify permission or own the calendar.

> To edit an event

> 1. Search for events to be edited, if required. For instructions on searching for events, see Search for Events in the Calendar.
> 2. Click the event Title you want to edit, or click the edit link in the Events list.
> 3. The Edit Events window is displayed.
> - If you have clicked the Title of the event to edit the event details:
> 1. The View Event window displays the event details.
> 2. Click Edit, to Edit the event. The Edit Event window is displayed.
> - If you have clicked Edit hyperlink, the Edit Event window is displayed.
> 4. The Edit Event window displays the Event Details, Recurrence Pattern, Invitees Details, and Reminder Messages. Edit the required details.
> 5. Click Save to save the changes and exit the Edit Event window.

> Note | When you save the edited event, the invitees will once again have send their acceptance status in response to your invitation to indicate whether they have accepted or declined the invitation

> Or

> Click Cancel to exit the Edit Event window without saving the edited details.

> ### Delete Events

> You can delete an event from the list of events displayed, in the Events page or from the Edit Events window.

> - To Delete Events from the Events page

> Select the events to be deleted from the list and click Delete.

> - To Delete Events from the Edit Events window

> Click Delete to delete the event.

> ### View Event

> 1. Choose a View from the drop-down list. The options available are month, day, and year.
> 2. Select the category of events to be displayed from the Show drop-down list. The options available are Events for the Week, Events for the Month, or Events for the Day.

> Note | If you access the Events tab from the Day view, the events for the day are displayed in the Events page. For example, if the events tab is accessed when viewing the calendar for 15th May 2003 in the Day view, swapping to the Events tab will display the events for 15th May in the Events page. The View drop-down list will display May 15, 2003 and the Show drop-down list is defaulted to “Events for the Day.” Similarly, if the Events tab is accessed from the Week or the Month view, the events for the week or month that contains the selected date is displayed in the Events window, and depending on the view from which the Events tab is accessed, the Show drop-down list is defaulted to “Events for the Week” or “Events for the Month.”

> 3. Select the Type of event from the drop-down list. The available categories are: Appointment, Business, Breakfast, Birthday, Conference Call, Dinner, Holiday, Interview, Lunch, Meeting, Personal, Seminar, Training, Vacation, Travel and Others.
> 4. Click Go. A list of events matching the filter criteria are displayed in the Events window.
> 5. You can further refine the search by selecting the Filter criteria from the drop-down list. The options available are: Accepted, Tentative, Declined,No Response and “Default set in options.”

> Selecting the “Default set in options” will display events for the “Event Types” selected in the Options - Calendar window.

> 6. In the Events window, click the event Title you want to view.

> The View Event window displays the event details.

> - If you have clicked the title of the event you’ve created, the Event Details of the event, Your Attendance Status, the Attendees status details, and the Reminder details are displayed.

> Note | You can edit Your Attendance Status and Change the Reminder settings in the View Event window.

> - If you have clicked the title of the event you are not the owner of, only the Event Details and the Attendees status details are displayed.

> #### Your Attendance Status

> To inform the organizer of your attendance status; whether you have accepted or declined the invitation:

> 1. Select a Status from the options displayed.

> The available options are: Accept, Tentative, and Decline.

> Note | If you receive an invitation to an event with the link “Organiser has requested RSVP” you are required to inform the organiser your acceptance status. Click the link to compose a mail to the organizer to indicate your acceptance status.

> 1. Optional. Enter your comments. For example, you may want to state the reason for declining the invitation to an event.

> #### Event Details

> The Event Details lists the Date, Time, Location, Organizer, Notes, Type, Privacy, Recurrence, Reminder details of the selected event.

> Note | You cannot edit this information.

> #### Attendees

> The total number of people and the names of contacts who have accepted, declined, no response, or are tentative and the attendee comments are displayed.

> Note | You cannot edit this information.

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