Sun Java System Communications Express |

Contents Index

> ## Managing Messages

> - To Display Next and Previous Messages
> - To Mark a Message for Deletion
> - To Delete Messages From the Deleted Items Folder
> - To Undelete a Message
> - To Delete a Message Permanently
> - To Print a Message

> ### To Display Next and Previous Messages

> 1. Click the name of the email folder that contains the messages you want to view.
> 2. Select the Next or Previous links to read the messages.

> ### To Mark a Message for Deletion

> 1. Select the messages you want to delete.
> - To select a single message, click its check box.
> - To unselect a message, click its selected check box.
> - To select all messages, click the Select All, , icon. Click this icon again to unselect all messages.
> 2. Click Delete.

> The setting of the Delete option in your preferences determines what happens when you click Delete.

> If you set the Delete option to “Move Deleted Messages to Deleted Items,” the deleted message is moved from the current folder to the Deleted Items folder when you click Delete.

> If you set the Delete option to “Mark Messages Deleted,” each selected message is marked for removal when you click Delete. When you select Expunge from the Message Actions drop-down menu, each selected message is permanently removed and a backup copy is not made.

> ### To Delete Messages From the Deleted Items Folder

> The Empty Trash button is visible when the Deleted Items folder contains deleted messages.

> 1. Click on your email address in the left pane of the Mail tab to view the list of your folders.
> 2. Select the messages to remove:
> - To select all messages in the Deleted Items folder, Click Empty Trash.
> - To select a single message, click its check box.
> - To select all messages, click the Select All, , icon. Click this icon again to unselect all messages.
> - To unselect a selected message, click its selected check box.
> 3. Click Delete to remove the messages from the Deleted Items folder. Backup copies of the messages are not saved.

> ### To Undelete a Message

> The Delete settings in the Options tab determines whether you are set up to expunge messages marked for deletion.

> 1. Click the name of the email folder that contains the messages you want to restore.
> 2. Find the messages marked for deletion and select the messages to undelete.
> - To select a single message, click its check box.
> - To deselect a selected message, click its selected check box.
> - To select all messages, click the Select All, , icon. Click this icon again to unselect all messages.
> 3. From the Actions drop-down menu, select Undelete. The X marks next to the messages are removed.

> ### To Delete a Message Permanently

> 1. Click the name of the email folder that contains the messages you want to remove.
> 2. Select the message or messages you want to erase permanently.
> - To select a single message, click its check box.
> - To deselect a selected message, click its selected check box.
> - To select all messages, click the Select All, , icon. Click this icon again to unselect all messages.
> 3. From the Actions drop-down menu, select Expunge. The selected messages permanently removed from the email folder.

> ### To Print a Message

> 1. Click the name of the email folder that contains the message you want to print.
> 2. Click the subject of the message you want to print.
> 3. Click the Printable icon. A printable view of the message appears.
> 4. Select File -> Print from the menu bar to print the message.
> 5. Close to exit the printable view.
> 6. Click Close to exit the message and return to the list of messages in the folder.

Contents Index