Sun Java System Communications Express |

Contents Index

> ## Composing Messages

> You can compose messages, look up recipient addresses, draft a message, and attach files to messages.

> - Composing a Message
> - Composing a Draft of a Message
> - Searching for Addresses
> - Attaching Files to a Message
> - Formatting Text (for Internet Explorer)
> - Checking Spelling
> - Sending a Message
> - Sending Signed and Encrypted Messages

> ### Composing a Message

> To compose a message:

> 1. Access the New Message window by clicking the New Message icon from the tool bar.
> 2. Enter the required email addresses yourself or if you do not know an address, perform a search by clicking on the icon. For instructions, see Searching for Addresses. You can enter email addresses in one or more of the following fields:

> Table 5 The To:, Cc:, and Bcc: Fields

> To: | Enter a recipient’s email address in this field to address a message to the recipient.
> Cc: | Enter a recipient’s email address in this field to send a copy of a message to that recipient.
> Bcc: | Enter a recipient’s email address in this field to send a blind copy of a message to that recipient. A blind copy is one in which other recipients cannot see who else has received the same message.

> Note | To add several recipients in a single field, you can enter each recipient’s address followed by a comma. For Example: Carolyn, Greg, Doreen, Bonnie.

> 3. Click the Subject field and type the subject of your message.
> 4. Click in the message text box, and type the text of the message.
> 5. Select the Priority from the drop-down list. The options available are: Normal, Urgent, or Non-Urgent.
> 6. From the Request Receipt drop-down list, select the option you want. For example: None, When delivered, When Viewed, Both.
> 7. Ensure that the Signed Message and Encrypted Message checkboxes under select the Security options are set as desired.The default options are set in the Options - Mail window. For more information about S/MIME settings, refer to Changing the S/MIME Settings.

> If the New Message window does not have these checkboxes, you do not have the permission to sign or encrypt a message.

> 8. Click Send.

> ### Composing a Draft of a Message

> To draft a message to be sent later:

> 1. In the New Message window, enter a subject for your message and type the text of the message.
> 2. Ensure that the Sign and Encrypt checkboxes at the bottom of the window are set as desired. An S/MIME message is stored in the Drafts folder as encrypted if that feature was selected. Check that the S/MIME features are set as desired before you eventually send the message. For more information about S/MIME settings, refer to Changing the S/MIME Settings.

> The default options are set in the Options - Mail window.

> If the New Message window does not have these checkboxes, you do not have the permission to sign or encrypt a message.

> 3. After composing the Draft, click the Save Draft icon in the New Message window.

>    Note | The New Message window remains open, but the message is saved in the Drafts Folder. Close the New Message window.

> To retrieve and send a Draft:

> 1. Click the Folders tab.
> 2. Click the Drafts folder.
> 3. Click the Subject link of the draft you want to retrieve.

> The New Message window appears with your draft. Make changes to the message, if desired.

> 4. Enter some more recipient names in the To: field, if desired.
> 5. Ensure that the Sign and Encrypt checkboxes at the bottom of the window are set as desired.For more information about S/MIME settings, refer to Changing the S/MIME Settings.

> The default options are set in the Options - Mail window.

> If the New Message window does not have these checkboxes, you do not have the permission to sign or encrypt a message.

> 6. Click Send.

> ### Formatting Text

> When using Internet Explorer 5.5 or later, or Mozilla 1.3 or later, or Netscape 7.2 or later as your Web browser, you can change the text color, size, and alignment of your message along with various other message attributes.

> 1. In the New Message window, if the text formatting toolbar is not visible, click the Text/HTML link.
> 2. To format the text, click the location where you want new formatting to start. If you want to change the formatting of the text, select the text you want to change.
> 3. Click the formatting tool you want to use or select the option you want from one of the drop-down lists. The following guide explains what each tool does:

> Paragraph Format (drop-down list)
> Sets text to a preset format.

> Font Style (drop-down list)
> Sets the text style.

> Font Size (drop-down list)
> Sets the text size, based on HTML font sizes.

> Note | The emoticons appear only if the service provider has provided this facility.

> ### Sending Signed and Encrypted Messages

> The following fields appear checked depending on the selection made within the “Settings” option of the Options tab.

> - Sign all outgoing Messages
> - Encrypt all outgoing Messages

> However, you can chose not to send signed and encrypted messages by deselecting the options within the New Message window.

> ### Sending a Message

> - To send a message, you have two options:
> - Click the Send icon in the top left corner of the New Message window.
> - Click the Send button in the bottom right corner of the New Message window.

> Note | The process to sign or encrypt a message begins when you send your message. Should a problem occur during this process, an error message displays and your message is not sent. An error message displays when attempting to send a message whose size, including attachments, exceeds the system limit. Be aware that encryption significantly increases the size of a message.

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