9
Managing Personal Contacts
O

soyMAIL provides an elementary but functional contacts facility thatKallows email addresses, telephone numbers, postal addresses and description-information to be stored against entry names.G

These contact names are provided as a selection list on the message^  Opage and can be added to any of the destination address fields by selection and"clicking of an appropriate button.;

Contacts may be added to the list in one of three ways:

&

Contacts MaintenanceL

The entry field requires an indentifying name on its first line. GSubsequent lines may contain additional text, providing any descriptiveGinformation. Note that multiple email addresses may be provided in theKemail address(es) field against any one entry, one address per line,Mallowing a basic mailing list to be constructed and maintained. This may notJbe portable to other address book environments. The postal addressNfield is intended for a geographic address. Follow the address row guidelinesIif you intended to export the contact information in LDIF. The telephonenumbers are self-explanatory. 

1K
EntryEmail Address(es)Postal Address
J / /3Street:
City:
State:
Post/ZIP:
Country:
/
UTelephone: DMobile: AFax:
A

Any existing entries are listed below these text entry areas.K

Each has an associated radio checkbox allowing it to be selected for anappropriate operation by the' 99;ˆ  dialog.M

To modify an existing entry check the asociated radio box and select the E  ;button. To delete an entry check the radio box and use theG  Pbutton. To save the current contact information, including any changes made to "an entry being edited, select the E  button.*

LDIF Import/Merge/ExportL

soyMAIL maintains its contact information using the open standard'LDAP Data Interchange Format (LDIF, seechttp://en.wikipedia.org/wiki/LDIF).MMany email agents can produce or consume this format (e.g. Mozilla/Firefox). JIn addition, many tools exist to convert between proprietory formats (e.g.OOutlook) and LDIF. This means soyMAIL contact information should be able to beJloaded from other email agents and in turn used to populate other agents. .This does not imply 100% compatibility!O

To load soyMAIL contact information using an LDIF file generated by anotheremail agent click theG  Obutton. A file browse dialog will be presented. Select the LDIF file and then click the G  Lbutton again. CAUTION: This contact information will completely replace theMcurrent soyMAIL contacts. Check the status panel for any errors or warnings.D

To merge soyMAIL contact information with an LDIF file click theF  Obutton. A file browse dialog will be presented. Select the LDIF file and then click the F  Lbutton again. This contact information will be a combination of the currentNsoyMAIL contacts and those from the LDIF file. Check the status panel for anyerrors or warnings. E

Note that after importing or merging the resulting contact-information is not permanent until theE  Jdialog is used. Until saved, import and merge can be undone by restartingthe contacts page.M

To generate an LDIF file containing soyMAIL contact information click theG  Jbutton. Save the resulting page using the browser save-as dialog. MEnsure it is saved as text not HTML. Choose a file name with a.LDIF extension.