WD: INCLUDETEXT Fields Do Not Update After Form Field Navigation (330555)

SYMPTOMS

The INCLUDETEXT fields in a document may not update as the result of form field navigation.

You may use the Calculate on exit option to configure form fields in a document, but when you exit a field, INCLUDETEXT fields in the document are no longer updated.

CAUSE

This behavior may occur if you have applied one of the following Word updates:

Word 2002 Update: October 16, 2002
Word 2000 Update: October 16, 2002
Word 97 for Windows Patch

The behavior occurs because the Word update changes the default behavior of some fields in Word documents.

RESOLUTION

To resolve this issue, edit the FieldCalcSecurityLevel value in the registry to modify the default behavior of the INCLUDETEXT field.

For information about how to edit the FieldCalcSecurityLevel registry value, click the article number below to view the article in the Microsoft Knowledge Base:

330079 WD: How the Behavior of the Word Fields Changes After You Install the Word Update

You can configure the FieldCalcSecurityLevel value as follows:

Level 0: Word reverts to the previous field behavior.
Level 1: Word does not update the INCLUDETEXT or DATABASE fields when you scroll through the records by using the Next and Previous commands on the Mail Merge toolbar. You must manually update each record navigation.

NOTE: To manually update a field, select the field that you want, and then press F9 (or right-click the field, and then click Update Field).
Level 2: Word never recalculates INCLUDETEXT or DATABASE fields. Each form letter contains the same text information regardless of how it is viewed, updated, or printed.

MORE INFORMATION

For additional information about how to use the IncludeText field, click the article numbers below to view the articles in the Microsoft Knowledge Base:

299837 WD2000: How to Merge a Single Data Source to Multiple Letters with IncludeText

212041 WD: Using IncludeText and Link Fields with Word