Discussion comments that you add to one PowerPoint presentation appear in all presentations in the document library (328268)


The information in this article applies to:

  • SharePoint Team Services from Microsoft
  • Microsoft Windows SharePoint Services
  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002
This article was previously published under Q328268

SYMPTOMS

When you add a discussion comment to a slide in a Microsoft PowerPoint presentation that is stored in a document library in SharePoint Team Services from Microsoft or in Microsoft Windows SharePoint Services, the discussion comment may be displayed in all other PowerPoint presentations that are stored in the same document library. You cannot initiate separate discussions for different PowerPoint presentations.

CAUSE

This issue may occur if the following conditions exist:
  • The PowerPoint presentations are stored in the same document library in SharePoint Services.
  • You add a discussion comment to a slide that is after the first slide in a presentation.
When you view the first slide of a presentation in Microsoft Internet Explorer, the name of the .ppt file is displayed in the Uniform Resource Locator (URL). The name of the .ppt file is not included in the URL when you view the remaining slides of a presentation. Instead, the number of the slide that you are viewing is displayed in the URL. For example, if your presentation, MySlides.ppt, contains 5 slides, the URL of the first slide that appears in the Address bar in Internet Explorer is the following, where ServerName is the name of the server on which SharePoint Team Services is installed, and DocumentLibrary is the name of the Document Library:

http://ServerName/DocumentLibrary/MySlides.ppt

The URL of all later slides appears as the following, where SlideNumber is the number of the slide that is displayed in the browser window:

http://ServerName/DocumentLibrary/SlideNumber

The URL of a slide number is the same for any presentation that is located in the same document library. Because of this, SharePoint Services cannot differentiate between presentations, and you cannot initiate separate discussions if a discussion comment is added to a slide that follows the first slide of a presentation.

WORKAROUND

To work around this issue, use a different document library for each PowerPoint presentation. To create a new document library in SharePoint Services:
  1. Connect to your SharePoint Services Web site, and then click Documents.
  2. Click New Document Library.
  3. In the Name and Description boxes, type a name and description for the new document library.
  4. In the Template Type box, click the template that you want to use as the default document type for all new files you create in the document library.
  5. Specify if you want to display the document library on the Quick Launch bar, and then click Create. The new document library is added to the SharePoint Services Web site.

MORE INFORMATION

For more information about how to perform SharePoint Team Services administrative tasks, visit the following Microsoft SharePoint Team Services Administrator's Guide Web site:

http://www.microsoft.com/technet/treeview/default.asp?url=/technet/prodtechnol/sharepnt/proddocs/admindoc/ows000.asp

Modification Type:MinorLast Reviewed:7/27/2006
Keywords:kbprb kbnofix kbbug KB328268
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