How to Expose Microsoft Exchange Server 5.5 Public Folders as Web Parts in SharePoint Portal Server 2001 (325065)

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How to Expose Exchange Server 5.5 Public Folders as Web Parts

You can expose Exchange Server 5.5 public folders as Web parts in SharePoint Portal Server 2001 and add them to your dashboard site by using the Microsoft Outlook View Control. To do so, create a new Web part and then specify an <OBJECT> tag in the Embedded content box for the new Web part, passing as a parameter to the object the path to the folder that you want to expose.

To determine the path to the public folder, start Outlook, click the public folder that you want to expose, and then make a note of the path that appears in the Address bar. The path is displayed by using the following format: For example, if the path to a folder that is named ATaskFolder appears in the Address bar as Outlook:\\Public Folders\All Public Folders\ATaskFolder, use the following path in the Folder parameter of the <OBJECT> tag: You must also specify the height of the Web part when you create it. Note that if you do not specify the height of the Web part, the Web part does not expand to display the data that is retrieved from Exchange Server 5.5.

Example

The following example exposes a public tasks folder named ATaskFolder that is located in\\Public Folders\All Public Folders. The height of the object is specified as 300 pixels (height="300px"):

<object classid="clsid:0006F063-0000-0000-C000-000000000046"
id="OVCWPQ1" width="100%" height="300px">
<param name="Folder" value="\\Public Folders\All Public Folders\ATaskFolder"/>
<param name="Namespace" value="MAPI"/>
</object>

How to Create a Web Part

1. From your Web browser, open the dashboard to which you want to add a Web part.
2. Click Content.
3. Under Import or Create, click Create a New Web Part.
4. On the "Web Part - Settings" page, type a name and description for the new Web part in the Name box and in the Description box, and then specify the additional settings that you want for the Web part.
   
   Make sure that you insert the <OBJECT> tag and appropriate parameters for the Outlook View Control in the Embedded content box of the Advanced Settings section.
5. Click Save.

You can use this procedure to expose any Exchange Server 5.5 public folder including folders that contain appointment, contact, task, and journal items. You can also use this procedure to expose private folders in the mailbox of a user. To do so, Outlook 2000 or later must be installed on the computer, and the user's default profile must log on to the same Exchange Server organization where the public folder exists. If the user's default profile logs onto a different Exchange Server organization, the Web part appears without any content. If the user has more than one profile and Outlook is set up to permit the user to select a profile when Outlook starts, then the user is prompted to select a profile if Outlook is not already running before they view the dashboard site that contains the Web part.

For additional information about the Outlook View Control and how to use it, click the article numbers below to view the articles in the Microsoft Knowledge Base: For more information about how to install, deploy, administer, and manage SharePoint Portal Server 2001, see the Microsoft SharePoint Portal Server Resource Kit. To view this resource kit, visit the following Microsoft Web site: