How to set custom AutoCorrect settings by configuring a system policy in Office XP (313092)

SUMMARY

AutoCorrect is a feature that corrects common mistakes as you type them in many Office documents. You can control the behavior of AutoCorrect by configuring a system policy.

Microsoft Access 2002, Excel 2002, PowerPoint 2002, and Word 2002 all use the AutoCorrect feature to automatically correct common typing mistakes, such as incorrect capitalization. Although users can control their own AutoCorrect settings within individual Office programs, you can apply custom settings to groups of users with a system policy.

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Customizing the Behavior of AutoCorrect in Microsoft Access, Excel, and PowerPoint

The System Policy Editor enables you to use the templates that are provided with the Microsoft Office XP Resource Kit to enforce system policies globally for users of Office on a network. By using system policies, an administrator can quickly enforce a user configuration on users' computers when users, groups, or computers log on to the network.

The Microsoft Office policy templates (ADM files) describe all of the policy settings that you can set for Office. You can use these ADM files with the System Policy Editor and Group Policy snap-in tools in Microsoft Windows operating systems to apply policies to users' computers.

1. Obtain the System Policy Editor from the Office XP Resource Kit, which is located at the following Microsoft Web site:

   http://www.microsoft.com/office/ork/xp/appndx/appa18.htm

   On the Web site, click ORKTools.exe. You will be prompted to choose either Open or Save. If you select Open, the ORK Tools will be installed. If you select Save, browse to a location to save the tools file. After the file is saved to the location that you specify, double-click Orktools.exe, and then follow the installation instructions on screen.
2. To locate the System Policy Editor, click Start, point to Programs, point to Microsoft Office Tools, point to Microsoft Office XP Resource Kit Tools, and then click System Policy Editor. By default, the policy templates (ADM files) are installed in the \Windows\INF folder or \WINNT\INF folder on your computer.
3. In the System Policy Editor, click Options and then click Policy Templates. In the Policy Templates Options, click Add. In Open Template File, browse to the \WINNT\INF folder. Click to select Office10.adm, click Open, and then click OK.
4. In the System Policy Editor, select File and then point to New Policy. Double-click the Default User icon.
5. Click to expand the Microsoft Office XP node.
6. Click to expand the Tools | AutoCorrect Options (Excel, PowerPoint, and Access) node.
   
   NOTE: If the AutoCorrect policies are enabled, the registry key will contain the DWORD value for each of the policies that is enabled. Examine the following registry key:

   HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\10.0\Common\AutoCorrect

   Select all or any of the following policies:
   • Select the Show AutoCorrect Options buttons check box.
     
     To enforce the policy:
     
     Under Settings for Show AutoCorrect Options buttons, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Correct TWo INitial CApitals check box.
     
     To enforce the policy:
     
     Under Settings for Correct TWo INitial CApitals, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Capitalize first letter of sentence check box.
     
     To enforce the policy:
     
     Under Settings for Capitalize first letter of sentence, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Capitalize names of days check box.
     
     To enforce the policy:
     
     Under Settings for Capitalize names of days, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Correct accidental use of cAPS LOCK key check box.
     
     To enforce the policy:
     
     Under Settings for Correct accidental use of cAPS LOCK key, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Replace text as you type check box.
     
     To enforce the policy:
     
     Under Settings for Replace text as you type, select the Check to enforce setting on; uncheck to enforce setting off check box.
     

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Customizing the Behavior of AutoCorrect in Word

1. Obtain the System Policy Editor from the Office XP Resource Kit, which is located at the following Microsoft Web site:

   http://www.microsoft.com/office/ork/xp/appndx/appa18.htm

   On the Web site, click ORKTools.exe. You will be prompted to choose either Open or Save. If you select Open, the ORK Tools will be installed. If you select Save, browse to a location to save the file. After the file is saved to the location that you specify, double-click Orktools.exe, and then follow the installation instructions on screen.
2. The System Policy Editor is installed from the Office XP Resource Kit. To locate the tool, click Start, point to Programs, point to Microsoft Office Tools, point to Microsoft Office XP Resource Kit Tools, and then click System Policy Editor. By default, the policy templates (ADM files) are installed in the \Windows\INF folder or \WINNT\INF folder on your computer.
3. In the System Policy Editor, click Options, and then click Policy Templates. In the Policy Templates Options, click Add. In Open Template File, browse to the \WINNT\INF folder. Click Word10.adm, click Open, and then click OK.
4. In the System Policy Editor, click File, and then point to New Policy or click the New icon. Double-click the Default User icon.
5. Click to expand the Microsoft Word 2002 node.
6. Under the Microsoft Word 2002 node, click to expand the Tools | AutoCorrect node.
7. Click to expand the AutoCorrect node.
   
   NOTE: If the AutoCorrect policies are applied, the registry key will contain the DWORD value for each of the policies that is enabled. Examine the following registry key:

   HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\10.0\Word\Options\vpref

   Select all or any of the following policies:
   • Select the Correct keyboard setting check box.
     
     To enforce the policy:
     
     Under Settings for Correct keyboard setting, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Correct TWo INitial CApitals check box.
     
     To enforce the policy:
     
     Under Settings for Correct TWo INitial CApitals, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Capitalize first letter of sentence check box.
     
     To enforce the policy:
     
     Under Settings for Capitalize first letter of sentence, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Capitalize names of days check box.
     
     To enforce the policy:
     
     Under Settings for Capitalize names of days, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Correct accidental use of cAPS LOCK key check box.
     
     To enforce the policy:
     
     Under Settings for Correct accidental use of cAPS LOCK key, select the Check to enforce setting on; uncheck to enforce setting off check box.
   • Select the Replace text as you type check box.
     
     To enforce the policy:
     
     Under Settings for Replace text as you type, select the Check to enforce setting on; uncheck to enforce setting off check box.

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REFERENCES

The following Microsoft Office XP Resource Kit Web site provides assistance in applying the System Policies:
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