HOW TO: Change the Default "Save Prompt" Text When Users Save an Office XP Document in an Alternate Format (313048)

SUMMARY

You can use a system policy or a group policy (in Microsoft Windows 2000 or Microsoft Windows XP) to enable Microsoft Office XP programs to display a dialog box with customizable text when users save a document in any format other than the default.

Customizing the "Save Prompt" text when a document is saved in a non-default format is a useful way to remind users of the pitfalls of using alternate formats and to provide an extra layer of protection against users accidentally choosing the wrong format.

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Customize the Default "Save Prompt" Text

Using a System Policy

1. In the System Policy Editor, double-click the Default User icon.
2. Expand the Microsoft Office XP node.
3. Expand the Customizable error messages node.
4. Click the Default save prompt node to select the check box.
5. In the Default save prompt text box, type the text that you want to appear when users try to save in a format other than the default for a program. The text can be up to 255 characters.

Using a Group Policy

1. Click Start, point to Run, and then type MMC in the Open box.
2. On the Console menu, click Add/Remove Snap-In.
3. In the Add/Remove Snap-In dialog box, click Add on the lower left.
4. In the Snap-Ins list, double-click Group Policy, and then click Finish.
5. Click Close to close the Add Standalone Snap-in dialog box, and then click OK in the Add/Remove Snap-In dialog box.
6. In the Console root under Local Computer Policy, expand User Configuration.
7. Expand Administrative Templates, and then examine the templates that are currently installed.
8. Right-click Administrative Templates, and then click Add/Remove Templates.
9. Click Add and then double-click the Office10.adm template.
10. Click Close in the Add/Remove Templates dialog box.
11. Under Administrative Templates, expand Microsoft Office XP.
12. Click Customizable Error Messages.
13. Double-click the Default save prompt text icon on the right.
14. On the Policy tab, click Enabled.
15. Type the text that you want to appear when users try to save in a format other than the default for a program, and then click OK. The text can be up to 255 characters.
16. On the Console menu, click Save to save the policy that you created.

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