How to insert Adobe Acrobat Reader .pdf files or parts of .pdf files in a slide in Microsoft PowerPoint (291878)


The information in this article applies to:

  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002
  • Microsoft PowerPoint 2000
  • Microsoft PowerPoint 97 for Windows
This article was previously published under Q291878
This article is a consolidation of the following previously available articles: 248030, 248708, 249667, 291877

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SUMMARY

This article describes how to insert an Adobe Acrobat Reader .pdf file or parts of .pdf files in a slide in Microsoft PowerPoint.

Note PowerPoint does not directly support conversion from the Adobe .pdf. file format.

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How to insert a .pdf file in a slide

To insert a .pdf file or parts of a .pdf file to PowerPoint, use one of the following methods depending on your version of Adobe Acrobat Reader.

Adobe Reader version 6.x

To copy any range of text, such as part of a page, a whole page, or the whole .pdf file from the .pdf file to PowerPoint, follow these steps:
  1. Open the .pdf file in Adobe Reader.
  2. On the Tools menu, select to display the Basic submenu, and then click Select Text.
  3. Select all the text in the .pdf file that you want to copy. Or, click Select All on the Edit menu to select all the contents of the file. On the Edit menu, click Copy.
  4. Switch to PowerPoint, click the location where you want to paste the text, and then on the Edit menu, click Paste.

To copy a graphic from the file, follow these steps:
  1. Open the .pdf file in Adobe Reader.
  2. On the Tools menu, select to display the Basic submenu, and then click Select Image.
  3. Locate the graphic that you want to copy.
  4. Right-click the graphic, and then click Copy Image to Clipboard.
  5. Switch to PowerPoint. Click the location where you want to paste the image, and then on the Edit menu, click Paste.
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Acrobat Reader version 5.x

To copy text from a .pdf file, follow these steps.

Note Text formatting may be lost when you paste the text in another file.
  1. Open the .pdf file in Adobe Acrobat Reader, and then on the File menu, click Export Document to Text.
  2. Specify a name and location for the text file, and then click Save.
  3. Switch to PowerPoint, and then on the File menu, click Open.
  4. Locate the text file that was saved, select the file, and then choose Open.
To choose the text that you want to copy, such as part of a page, a whole page, or the whole .pdf file from the .pdf file to PowerPoint, follow these steps:
  1. Open the .pdf file in Adobe Acrobat Reader.
  2. Click the Text Select tool.
  3. Select all the text in the .pdf file that you want to copy, or click Select All on the Edit menu to select all the contents of the file.Then, click Copy on the Edit menu.
  4. Switch to PowerPoint, click the location where you want to paste the text, and then on the Edit menu, click Paste.

To copy a graphic from the file, follow these steps:
  1. Open the .pdf file in Adobe Acrobat Reader.
  2. Click the graphics select tool.
  3. Select the graphic that you want to copy, and then on the Edit menu, click Copy.
  4. Switch to PowerPoint, click the location where you want to paste the image, and then on the Edit menu, click Paste.
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Acrobat Reader version 4.x

To copy a page of the .pdf file to PowerPoint, follow these steps:
  1. Open the .pdf file in Adobe Acrobat Reader.
  2. Find the page that you want to copy.
  3. On the Basic Tools toolbar, click Text Select Tool .
  4. On the Edit menu, click Select All.
  5. On the Edit menu, click Copy.
  6. Switch to PowerPoint, and then on the Edit menu, click Paste.
To copy the whole .pdf file to PowerPoint, follow these steps:
  1. Open the .pdf file in Adobe Acrobat Reader.
  2. On the View menu, click Continuous.
  3. On the Edit menu, click Select All.
  4. On the Edit menu, click Copy.
  5. Switch to PowerPoint, and then on the Edit menu, click Paste.
To copy graphics, follow these steps:
  1. Open the .pdf file in Adobe Acrobat Reader.
  2. Press SHIFT, and then click Text Select Tool .
  3. Without releasing the mouse, click Graphic Select Tool on the toolbar that appears.
  4. When the insertion point changes to a cross-hair icon, draw a rectangle around the graphic.
  5. On the Edit menu, click Copy.
  6. Switch to PowerPoint. Then, on the Edit menu, click Paste.
To determine whether you can copy text, follow these steps:
  1. On the File menu, point to Document Info, and then click Security.
  2. If the Selecting Text and Graphics option is set to "Allowed ," you can copy the text and the graphics and then paste the selection in another program.
Note Text that you pasted from Adobe Acrobat retains character-level formatting, such as: fonts, bolded text, italic, underlines, and colors. Text does not retain graphics, paragraph formatting, and other formatting options when you copy text to the Clipboard.

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REFERENCES

For information about how to contact Adobe, click the appropriate article number in the following list to view the article in the Microsoft Knowledge Base:

65416 Hardware and software vendor contact information, A-K

60781 Hardware and software vendor contact information, L-P

60782 Hardware and software vendor contact information, Q-Z

For information about how to obtain the Acrobat Reader, visit the following Adobe Web site:

http://www.adobe.com/acrofamily/main.html

Microsoft provides third-party contact information to help you find technical support. This contact information may change without notice. Microsoft does not guarantee the accuracy of this third-party contact information.

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MORE INFORMATION

The third-party products that this article discusses are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.
Modification Type:MajorLast Reviewed:5/17/2005
Keywords:kbconversion kb3rdparty kbHOWTOmaster KB291878 kbAudEndUser
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