How to use offline booking of resources in Outlook 2000 and in Outlook 2002 (291617)


The information in this article applies to:

  • Microsoft Outlook 2002
  • Microsoft Outlook 2000
This article was previously published under Q291617
Note The procedures in this article only apply if you have installed Outlook with the Corporate or Workgroup option. With this option, you can use Messaging Application Programming Interface (MAPI) services. To determine your installation type, click About Microsoft Outlook, on the Help menu. If you have the Corporate or Workgroup installation, you see "Corporate or Workgroup".

SUMMARY

Microsoft Outlook 2002 and Microsoft Outlook 2000 allows you to schedule a resource, such as a conference room or piece of equipment, without the Microsoft Exchange account assigned to this resource being online to accept the booking. This article outlines the procedures associated with this feature.

MORE INFORMATION

How to Enable Offline Booking

Use the following steps to enable offline booking of resources:
  1. Start Outlook with a profile configured for the Resource account.
  2. In the Folder List, right-click the Calendar folder, click Properties, and then click the Permissions tab.
  3. Click Add to build a list of individuals who will be booking appointments for the resource. Permissions should be granted to View and Edit items on the Resource Calendar. The Author Role provides these permissions.
  4. On the Tools menu, click Options, and then click Calendar Options on the Preferences tab.
  5. Click Resource Scheduling.
  6. In Processing Meeting Requests, click to select Automatically accept meeting requests and cancellations. The remaining selections, Automatically Decline Conflicting Meeting Requests and Automatically Decline Recurring Meeting Requests are optional.
Use the following steps to include attendees and resource reservation in a meeting request:
  1. On the Actions menu, click Plan a Meeting.
  2. Click Invite Others.
  3. In Select Attendees and Resources, click to select Required and Optional attendees buttons.
  4. Select the resource account, click the Resource, and then click OK to complete the Attendees and Resources selection.

    NOTE: Automatic offline booking of a resources does not occur if the resource is added by using the Required or Optional buttons.
Modification Type:MajorLast Reviewed:4/1/2006
Keywords:kbhowto KB291617
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