Frequently asked questions about hyperlinks in Word 2002 (291182)

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1. When I type a file address with spaces in it, Word replaces the address with a hyperlink after I press the SPACEBAR. How can I finish typing an address that includes spaces before Word converts it to a hyperlink?
   
   To ensure that Word will recognize an address that includes spaces as a single hyperlink, enclose the address in quotation marks. If the address is not enclosed in quotation marks, Word creates the hyperlink when you press the SPACEBAR.
2. How do I turn off automatic hyperlinks?
   
   To turn off automatic hyperlinks, follow these steps:
   1. On the Tools menu, click AutoCorrect Options.
   2. On the AutoFormat as you type tab (and on the AutoFormat), click to clear the Internet and network paths with hyperlinks check box.
   3. Click OK.
3. How do I change the display text or image of a hyperlink after it has been created?
   
   You can change the display text or image for a hyperlink the same way that you edit any text or image in your document.
   
   For more information about changing the display text of a hyperlink, click Microsoft Word Help on the Help menu, type change hyperlink display text in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
   
   To follow a hyperlink, you need to press and hold the CTRL key and click the hyperlink.For additional information, click the article number below to view the article in the Microsoft Knowledge Base:

   279090 WD2002: Cannot Click to Activate Hyperlink

4. How do I remove a hyperlink without losing the display text or image?
   
   To remove a single hyperlink without losing the display text or image, right-click the hyperlink, and then click Remove Hyperlink on the menu that appears.
   
   To remove all hyperlinks in a document, press CTRL+A to select the entire document and then press CTRL+SHIFT+F9.
   
   NOTE: Performing this operation converts all fields, not just hyperlinks, to plain text.
5. How do I change the underlying Uniform Resource Locator (URL) for a hyperlink?
   
   To change the underlying URL for a hyperlink, follow these steps:
   1. Right-click the hyperlink text or image, on the shortcut menu click Edit Hyperlink.
   2. In the Edit Hyperlink dialog box, type or select a URL from the Type the file or web page name box.
   3. Click OK.
6. How do I create hyperlinks to locations within the same document?
   
   To create a hyperlink to a location within the same document, use either of the following methods.
   
   Method 1: Use a Drag-and-Drop Operation
   
   To create the hyperlink by dragging, follow these steps:
   
   
   1. Save the document.
   2. Select the word, phrase, or image that you want to use as the destination for the hyperlink.
   3. Right-click and hold down the mouse button while dragging the selection to the new location; then, release the mouse button.
   4. Click Create Hyperlink Here.
   Method 2: Create a Bookmark and Create a Link
   
   To create the hyperlink, follow these steps:
   1. Save the document.
   2. Select the text or image that you want to use as the destination for the hyperlink.
   3. On the Insert menu, click Bookmark.
   4. In the Bookmark name box, type a unique name for the bookmark, and then click Add.
   5. Move the insertion point to the location in the document where you want to create the hyperlink.
   6. On the Insert menu, click Hyperlink.
   7. Click Bookmark.
   8. In the Select Place in Document dialog box, select the bookmark that you want to use as the destination hyperlink and click OK.
   9. Click OK again.
7. What is the difference between a relative and an absolute hyperlink?
   
   An absolute hyperlink using the full address of the destination document. A relative hyperlink uses the address relative to the containing document's address, which is also known as the hyperlink base.
   
   For example, suppose that a document with the address:

   C:\My Documents\1999 report.doc

   has absolute and relative hyperlinks to a document with the full address (and absolute hyperlink):

   C:\My Documents\April\Sales.doc

   The relative hyperlink only contains the relative address to Sales.doc, which is:

   April\Sales.doc

   Use a relative link if you want to move or copy your files to another location, such as a Web server.
8. When I click a hyperlink in Word, I receive a message indicating that no program is registered to open the file. What do I do to open the file?
   
   You receive this message when Windows is unable to find the program associated with the type of document specified in the hyperlink path. This information is encoded in the extension of the hyperlink address. To view the hyperlink, turn on ScreenTips, and then position the mouse pointer over the hyperlink. (To locate this option, click Options on the Tools menu, and then click the View tab.)
   
   To correct this problem, install the program associated with the document type specified in the hyperlink.
   
   The file name extension is the group of characters following the last period in the address. The following table lists some of the Office document types and their extensions.

   Document type	Extension
   Microsoft Access Database	.mdb
   Microsoft Excel Spreadsheet	.xls
   Microsoft PowerPoint Presentation	.pot
   Microsoft Project Schedule	.prj
   Microsoft Publisher Document	.pub
   Microsoft Word Document	.doc