How to use commandline switches to create a pre-addressed e-mail message in Outlook 2002 (287573)

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site: For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

How to use a desktop shortcut

To create a shortcut on your Windows desktop that automatically creates a new pre-addressed e-mail message, follow these steps:

1. Right-click a blank area of your Windows desktop, point to New, and then click Shortcut.
2. In the Command Line box, type the following

   "C:\Program Files\Microsoft Office\Office10\Outlook.exe" /c ipm.note /m <full e-mail name>

   where <full e-mail name> is the complete e-mail address of the recipient (For example, JohnDoe@msn.com.)
   
   NOTE: You may have to modify the path if you did not install Outlook to the default setup location.
   
   
3. Type a name for the shortcut, for example, Mail to John Doe.
4. Click Finish.

NOTE: If you want to use a custom form in your desktop shortcut, use its message class rather than IPM.Note. For example, if the custom form you want to use has a display name of "MyForm," (without quotation marks) then the message class should be IPM.Note.MyForm, and the following is the command used to create a message using the custom form:

How to use the "Shell" command

To automatically create a new pre-addressed Outlook e-mail message by using the Shell command, follow these steps:

1. Start Microsoft Word.
2. On the Tools menu, point to Macro, and then click Macros.
3. In the Macro Name box, type SendMail, and then click Create.
4. Type the following sample code in the Visual Basic for Applications editor

   Shell "C:\Program Files\Microsoft Office\Office\Outlook.exe /c ipm.note /m <full e-mail name>"

   where <full e-mail name> is the complete e-mail address of the recipient (For example, JohnDoe@msn.com.)
   
   
5. On the File menu, click Close and Return to Microsoft Word.
6. On the Tools menu, point to Macro, and then click Macros.
7. In the Macro Name box, click to select SendMail, and then click Run. The SendMail macro creates a new e-mail message addressed to the recipient that you chose in step 4.

If Outlook is running, the e-mail message opens quickly. If Outlook is not running, there is a delay while the Windows Messaging System starts in the background.

NOTE: Using the Shell command is very restrictive. You can better automate the contents of a new e-mail message with Visual Basic for Applications or VBScript.

Single command-line string for a message with subject and body

NOTE: The procedures that are outlined in this section assume that the you are familiar with creating the type of objects listed in the implementation list.

In order to create a preformatted and pre-addressed e-mail message, it is necessary to build a command-line string with the following parameters: Where the following variable definitions apply:

   Variable                        Field Entry
   --------------------------------------------------------------
   <to e-mail>          e-mail address to appear in the To field
   <cc mail>            e-mail address to appear in the CC field
   <bcc mail>           e-mail address to appear in the BCC field
   <subject>            text to appear in the Subject field
   <body text>          text to appear in the Body of the message

				

Note the position of the question mark (?) and ampersand (&) characters in the command-line syntax.

In addition to the field designations, you must use ASCII hexadecimal equivalents as variables for punctuation characters. The following variables are used to represent commonly used characters: The following is an example of a command-line that populates the To, the Subject, and the Body fields in a new e-mail message: This command-line yields the following information:

Uses of the Command line String

This command line string may be used in the following implementations:

• In the Open box of Run command line.
• In Properties of your desktop shortcut
• In the Address Bar of Internet Explorer 4.0.
• In the Subject line of an Outlook 2002 e-mail message.
• In the body of an Outlook 2002 or Outlook Express e-mail message.
• In the Hypertext Markup Language (HTML) code of a Web page.