XL: Automation Example with Microsoft Word and Microsoft Outlook (213712)

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The following example assumes that there are two defined names in the worksheet:

• The first defined name, "subjectcell", refers to a cell that contains the message subject line (for example, "This is a test message.").
• The second defined name, "tolist", refers to the first cell in the horizontal list that contains a list of recipients (for example, "John Doe", "Jane Doe", and so forth).

You must also have a Microsoft Word document. The text of this document is used by the macro as the message body of your mail message.

Sub SendOutlookMessages()

 'Dimension variables.
 Dim OL As Object, MailSendItem As Object
 Dim W As Object
 Dim MsgTxt As String, SendFile As String
 Dim ToRangeCounter As Variant

 'Identifies Word file to send
 SendFile = Application.GetOpenFilename(Title:="Select MS Word " & _
     "file to mail, then click 'Open'", buttontext:="Send", _
     MultiSelect:=False)

 'Starts Word session
 Set W = GetObject(SendFile)

 'Pulls text from file for message body
 MsgTxt = W.Range(Start:=W.Paragraphs(1).Range.Start, _
    End:=W.Paragraphs(W.Paragraphs.Count).Range.End)

 'Ends Word session
 Set W = Nothing

 'Starts Outlook session
 Set OL = CreateObject("Outlook.Application")
 Set MailSendItem = OL.CreateItem(olMailItem)

 ToRangeCounter = 0

 'Identifies number of recipients for To list.
 For Each xCell In ActiveSheet.Range(Range("tolist"), _
     Range("tolist").End(xlToRight))
     ToRangeCounter = ToRangeCounter + 1
 Next xCell

 If ToRangeCounter = 256 Then ToRangeCounter = 1

 'Creates message
 With MailSendItem
     .Subject = ActiveSheet.Range("subjectcell").Text
     .Body = MsgTxt

     'Creates "To" list
     For Each xRecipient In Range("tolist").Resize(1, ToRangeCounter)
         RecipientList = RecipientList & ";" & xRecipient
     Next xRecipient

     .To = RecipientList
     .Send
 End With

 'Ends Outlook session
 Set OL = Nothing

End Sub