WD98: Table of Contents Entries Appear in All Caps (189237)
The information in this article applies to:
- Microsoft Word 98 Macintosh Edition
This article was previously published under Q189237 SYMPTOMS
Entries in the table of contents appear in all caps, even though the TOC
styles don't include this format.
CAUSE
This problem occurs if you applied All Caps formatting to the text that is
used for the TOC entry. This problem occurs regardless of whether you
formatted the text in All Caps manually with the CAPS LOCK key, or by
turning on the All Caps setting (on the Format menu, click Font, and then
click the Font tab.)
Unlike other font formats, the All Caps character format actually changes
the internal representation of the characters to capital letters. Thus, the
table of contents considers the text to have been typed in capital letters
and shows it as such.
WORKAROUND
To avoid this problem, use any of the following methods.
Method 1: Do Not Use All Caps Settings
Do not apply All Caps format and do not use your CAPS LOCK key for text
that will be included in the table of contents.
Method 2: Redefine your Heading Style
Redefining your Heading Style definitions to include All Caps will allow
the text in your document to be all caps, but will use normal sentence case
for the TOC entries. To do this, follow these steps:
- On the Format menu, click Style and under Styles, click Heading 1.
- Click Modify, click Format, and then click Font.
- Under Effects, click to select the All Caps check box and press OK.
- If you want this to be a permanent change, in the Modify Style dialog
box, click to select the Add To Template check box and then click OK.
Or, if you do not want this to be permanent, just click OK.
- Click Apply.
- Generate your table of contents in the normal way.
Method 3: Convert Table of Contents to Text
When you finalize the table of contents, select the table of contents and
press COMMAND+SHIFT+F9 to unlink the TOC field and cause the TOC results to
become normal text. (NOTE: Once the TOC field is unlinked, it becomes
normal text instead of a field, and you will not be able to update it.)
Select the table of contents text and remove the All Caps formatting.
Note that this will change all the selected text to lowercase.
STATUSMicrosoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.
| Modification Type: | Major | Last Reviewed: | 10/4/2002 |
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| Keywords: | kbbug kbfield KB189237 |
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