WD97: Not Asked to Save Data Source Closing Mail Merge Document (186716)
The information in this article applies to:
- Microsoft Word 97 for Windows
This article was previously published under Q186716 SYMPTOMS In Microsoft Word 97, if you save and then close your main
document during a mail merge, Word does not prompt you to save your data
source. If you have made any changes to your data source during the mail merge,
those changes are not saved.
NOTE: This problem does not occur if
you try to close the main document and it is "dirty" (that is, contains unsaved
changes); it only happens if you close the main document and it does not need
to be saved. If you try to close a dirty main document, Word prompts you to
save both documents. CAUSE This problem occurs if the default save format is Word
6.0/95 (on the Tools menu, click Options, click the Save tab, and then look
under Save Word Files As).
This problem does not occur if the
default save format is Word Document. In this case, Word will always prompt you
to save the data source, whether you have already saved the document or not.
WORKAROUND To work around this problem, make a change to the main
document, and close it without first saving it. Word will prompt you to save
both documents. View the data source, make your changes, and save the data source
manually. To do this, follow these steps: NOTE: The following
workaround assumes that you are already viewing the mail merge main document on
the screen. - On the Tools menu, click Mail Merge.
- Under step 2 (Data Source), click Edit and then click the
name of your data source file.
- Click View Source.
- Make your changes to the data source.
- On the File menu, click Save to save your data
source.
Modification Type: | Major | Last Reviewed: | 8/25/2006 |
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Keywords: | kbmm kbprb KB186716 |
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