WD98: How to Print a Field Result on the Last Page of a Document (182429)
The information in this article applies to:
- Microsoft Word 98 Macintosh Edition
This article was previously published under Q182429 SUMMARY
This article describes how to automatically place the file name of the
current document (or any other field result) on the last page of every
document based on the Normal template or, using a Visual Basic for
Applications macro, just the current document.
MORE INFORMATIONMethod 1: On the last page of every document based on the Normal template
To place the file name on the last page of every document based on the
Normal template, follow these steps:
- On the File Menu, click Open.
- In the List Files of Type list, click Document Templates.
- Select the folder where your templates are stored. For example,
select the C:\MSOffice\Templates or C:\Winword folder.
- Click the Normal template (Normal.dot), and click Open.
- On the View menu, click Header And Footer.
The first button on the left on the Header And Footer toolbar toggles
between the header and footer. Toggle to the one that you want the
field to appear in.
- Press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to insert a field.
- Type the following in the field brackets
if { page }={ numpages } "{ filename \p }"
so that the field looks like this:
{ if { page } = { numpages } "{ filename \p }" }
NOTE: The \p switch causes the entire path to the file name to be
included.
NOTE: The field brackets are actual fields and the code should not
be copied. They should be entered as separate fields. In other words,
each set of brackets corresponds to a field.
- On the File menu, click Save. Close the file.
Method 2: Use a macro to place the filename on last page of documentMicrosoft provides programming examples for illustration only, without warranty either
expressed or implied, including, but not limited to, the implied warranties of
merchantability and/or fitness for a particular purpose. This article assumes
that you are familiar with the programming language being demonstrated and the
tools used to create and debug procedures. Microsoft support professionals can
help explain the functionality of a particular procedure, but they will not
modify these examples to provide added functionality or construct procedures to
meet your specific needs. If you have limited programming experience, you may
want to contact a Microsoft Certified Partner or the Microsoft fee-based
consulting line at (800) 936-5200. For more information about Microsoft Certified
Partners, please visit the following Microsoft Web site:
For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:
Sub PutFileNameOnLastPage()
' Are any documents open?
If Documents.Count = 0 Then Exit Sub
' Go to footer of document in the last section
' of the document.
Selection.EndKey Unit:=wdStory
If ActiveWindow.ActivePane.View.Type = wdNormalView Or _
ActiveWindow.ActivePane.View.Type = wdOutlineView Or _
ActiveWindow.ActivePane.View.Type = wdMasterView Then
ActiveWindow.ActivePane.View.Type = wdPageView
End If
ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageFooter
' If the document already contains a filename, exit this routine.
For Each ao In Selection.HeaderFooter.Range.Fields
If ao.Type = wdFieldFileName Then
MsgBox "This document already contains a filename."
Exit Sub
End If
Next
' Add the Filename field.
ActiveWindow.View.ShowFieldCodes = True
With Selection
.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"IF ", PreserveFormatting:=True
.MoveRight Unit:=wdCharacter, Count:=5
.Fields.Add Range:=Selection.Range, Type:=wdFieldPage
.TypeText Text:=" = "
.Fields.Add Range:=Selection.Range, Type:=wdFieldNumPages
.TypeText Text:=" "
.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"FILENAME \p "
Selection.HeaderFooter.Range.Fields.Update
End With
' Turn field codes off.
ActiveWindow.View.ShowFieldCodes = False
' Close the footer and return to document.
ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument
End Sub
The If field determines whether the current page equals the number of pages
in the document. This field is present in the header or footer on every
page in the document. However, the file name will be printed only on the
final page of the document. These steps can be used with any field (that
is, you can substitute another field code for the file name if you want
different results to print, such as the date).
For additional information, please see the following article in the
Microsoft Knowledge Base:
181058
OFF98: How to Run Sample Code from Knowledge Base Articles
REFERENCES
For more information about getting help with Visual Basic for Applications,
please see the following article in the Microsoft Knowledge Base:
163435
VBA: Programming Resources for Visual Basic for Applications
Modification Type: | Minor | Last Reviewed: | 10/11/2006 |
---|
Keywords: | kbcode kbdtacode kbinfo kbmacroexample kbProgramming KB182429 |
---|
|