WD97: Index Updates Incorrectly with Modified Page Numbering (181699)


The information in this article applies to:

  • Microsoft Word 97 for Windows
This article was previously published under Q181699

SYMPTOMS

If you use the Insert menu to insert both page numbers and an index into your document, you may see odd behavior when you change the page number to start at anything other than 1. The page numbers and index numbers will not display the same number. The index numbers will be correct, but the page numbers will start at 1 instead of the number you specified.

CAUSE

This behavior is caused by the section breaks that Microsoft Word inserts into a document automatically when you use the Insert menu method.

WORKAROUND

To avoid this type of behavior, insert all of the fields manually instead of allowing Microsoft Word to generate them for you. The following instructions identify the fields used in manually creating page numbers and indexes.

Inserting an Index Field

To insert an Index field, follow these steps:
  1. On the Insert menu, click Field.
  2. Under Categories, select Index And Tables. Then, under Field Names, select Index.
  3. Under Field Codes, click next to the field name and add any switches you need. To do this, follow these steps:
    1. Click Options.
    2. Under Switches, select the appropriate switch.
    3. Click OK.
  4. Click OK.

Inserting a Page Field

To insert a Page field, follow these steps:
  1. On the Insert menu, click Field.
  2. Under Categories, select Numbering. Then, under Field names, select Page.
  3. Click beside the field name under Field Codes and add any switches you need. To do this, follow these steps:
    1. Click Options.
    2. Under Switches, select the appropriate switch.
    3. Click OK.
  4. Click OK.

Inserting an XE Field

To insert an XE field, follow these steps:
  1. On the Insert menu, click Field.
  2. Under Categories, select Index and Tables. Then, under Field names, select XE.
  3. Click beside the field name under Field Codes and add any switches you need. To do this, follow these steps:
    1. Click Options.
    2. Under Switches, select the appropriate switch.
    3. Click OK.
  4. Click OK.

MORE INFORMATION

For more information about page numbers and field codes, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text:

Index

-or-

Page

-or-

XE

and then double-click the selected text to go to the topic you want. If you are unable to find the information you need, ask the Office Assistant.

REFERENCES

For additional information, please see the following articles in the Microsoft Knowledge Base:

125937 WD97: Creating a Table of Contents and Index with Field Codes



167620 WD97: TOC Styles Don't Have Tab Stop When Applied Manually

Modification Type:MajorLast Reviewed:11/14/2000
Keywords:kbfield kbprb KB181699
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