WD97: Captions in Text Boxes Not Updated Correctly (161868)
The information in this article applies to:
- Microsoft Word 97 for Windows
This article was previously published under Q161868 SYMPTOMS
In a Word document, when you insert or update captions in a text box,
the captions may not be numbered correctly.
Case 1: When Captions Are Inserted into the Same Text Box
Multiple captions inserted into the same text box have the same caption
number.
Case 2: When Captions Are Inserted into Different Text Boxes
Captions inserted in different text boxes are out of sequence with the
captions in the main document text.
Case 3: When Captions Are Inserted into Separate, Linked, Text Boxes
Captions inserted into separate, linked, text boxes use an unexpected
caption number or have the same caption number.
CAUSECase 1: Captions in the Same Text Box
Word can't correctly update multiple caption fields in the same text box.
The caption updating is based on the placement of the text box anchor in
the main text area of the document. Only one caption field can be
associated with any one text box anchor. Therefore, multiple caption
fields
in the same text box will be given the same caption number.
Case 2: Captions in Multiple Text Boxes
Word updates caption fields based on the placement of the text box anchor.
If multiple text boxes are anchored to the same paragraph in the main text
area of the document, Word can't update the caption fields in the desired
sequence.
Case 3: Captions in Linked Text Boxes
Each text box has an anchor in the main text area of the document. When
text boxes are linked, each text box retains its own anchor (there is not
just one anchor for all of the linked text boxes). Word cannot keep track
of the multiple anchors, and, therefore, the caption numbers are updated
incorrectly.
WORKAROUNDCase 1: Multiple Captions in a Single Text Box (Caption Numbers the Same)
To work around this problem, place only one caption in a text box. If
additional captions are required in a text box, create another text box
for
the next caption.
Case 2: Captions Out of Sequence
Use the following steps to move the text box anchors to different
paragraphs to achieve the desired caption numbering sequence:
- On the View menu, click Options.
- Click the View tab.
- Click the "Object Anchors" and "All" check boxes to select them, and
then click OK.
- Select the text box.
Gray hatch marks and white square handles will appear around the outside
edges of the text box. Also, an anchor will appear at a paragraph mark
in the body of the document. - Drag the anchor to a different paragraph mark.
Case 3: Captions in Linked Text Boxes
To work around this problem, use any of the following options:
- Do not use captions in linked text boxes.
-or-
- Use the following steps to unlink the text boxes:
- Select the first text box in the sequence.
- Right-click the selected text box.
- On the shortcut menu, click "Break Forward Link."
Repeat this procedure for each text box containing a caption if
you are working with multiple linked text boxes.
STATUS
Microsoft has confirmed this to be a problem in the products listed at the
beginning of this article.
Modification Type: | Major | Last Reviewed: | 11/14/2000 |
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Keywords: | kbualink97 KB161868 |
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