WD97: Word Ignores First Record in Excel Data Source (146896)
The information in this article applies to:
- Microsoft Word 97 for Windows
This article was previously published under Q146896 SYMPTOMS
When you perform a mail merge using a Microsoft Excel data source that does
not contain a header row, and you attach a separate header document,
Microsoft Word ignores the first row of data from the Excel data file. As a
result, if the first row in the Excel worksheet contains a data record,
this record is not merged.
CAUSE
This problem occurs when you are performing a mail merge via a DDE
connection with a Microsoft Excel Worksheet as your data.
WORKAROUND
In Microsoft Windows, this problem does not occur when you use the
Microsoft Excel Worksheet via an Excel Converter method or ODBC method.
This problem also does not occur when you use other types of data sources.
To work around this problem, use any of the following methods.
Method 1- In the Mail Merge Helper, when you click Open Data Source (Get Data
under Data Source), click Select Method.
- Select the file you want to Open and then click OK or click Open.
- When the Confirm Data Source dialog box appears, select Microsoft Excel
Worksheet via Converter (*.xls, *.xlw).
- Click OK.
Method 2
Insert a row above the first record in your Excel data file. Word will
ignore this first row and merge all of your records.
Method 3
Instead of using a Header document, insert a row above the first record in
your Excel data file and type the header field names in this row.
STATUSMicrosoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.
| Modification Type: | Major | Last Reviewed: | 11/14/2000 |
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| Keywords: | kbbug kbhowto kbinterop kbmerge KB146896 |
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