CONN: Adding PC Addresses to Mac Address List Via a Text File (122849)

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Import File Format

The procedure for creating a text file for import by the Mail for AppleTalk Networks Server is outlined in version 3.1d Release Notes document that ships with version 3.1d of Mail for AppleTalk Networks. This article outlines the procedure for obtaining the text file format needed by the Mail for AppleTalk Networks Network Administrator program by using this program to batch create these addresses. (See the heading "Batch Account Creation from a Text File" in the 3.1d Release Notes.)

Creating an import text file for the Mail for AppleTalk Networks Server requires three fields:

• Friendly Name: This field contains the person's alias or friendly name.
  
  This name will be the name that appears in the address list for the user.
• Address Type: This field denotes the address type. As an example, Mail for PC Networks uses MS for this field. Other supported gateways are indicated by their type.
• Address: This field contains the full Mail for PC Networks ten-by-ten-by-ten address of the recipient. For example, this field will contain information in the form of Network/Postoffice/Mailbox.

The Mail for AppleTalk Networks Server allows various types of field delimiters. The default is a tab. For this article a semicolon is used as the field delimiter.

Creating the Text File

1. On your Macintosh, open an empty file with any editor.
2. On a separate line for each address, enter the 3 fields separated by a semicolon.
   
   For example:

   Administrator;MS;Net/PO/Admin

   where the format is:

   friendly name;address type;network/postoffice/mailbox.

3. Save this file as a text file to the Macintosh's hard drive or the desktop.
4. Start the Mail for AppleTalk Networks Mail Network Administration program for this server. Make sure you are logged in as the Network Manager on this server.
5. From the Users menu, choose Insert From Text File.
6. Click the Gateway Recipients button.
7. Click the Configuration button.
8. Click the Format button and choose ;, and click the OK button.
9. Click the Select Gateway button, and choose the MS Mail Connection. Click Select.
10. Click the Input File button and highlight the file that was created containing the Mail for PC Networks addresses of the format previously described, and click Open.
11. Click the OK button.
12. Click the Add Recipients button to process these transactions.
13. Click the Exit button to leave the window.

For additional information, see the 3.1d Release Notes on the Microsoft Mail for AppleTalk Networks disk 1: Server and Utilities. The Microsoft Knowledge Base article, 111636 "Extracting Gateway Format Data" outlines the procedure to extract the format required by the mail network admin utility.