PRJ: Task Request: Don't Want to Send Email to Certain Resources (115159)

SUMMARY

When you use the Task Request feature, Microsoft Project will attempt to send an electronic mail (email) message to all of the resources assigned to the task. To prevent Microsoft Project from sending email to a specific resource when you use the Task Request feature, type the word "none" in the Email Address field for that resource.

MORE INFORMATION

When you send a Task Request, Microsoft Project will use the Resource Name as the email address. When you choose the Send button, if the Resource Name does not exist in the Email Address Book, Microsoft Project will check the Email Address field; if this field is blank, a dialog box will prompt you to select the correct email address.

If you have a resource that you do not want to receive email (for example if one of your resources is a material resource named "Lumber"), set the Email Address field for that particular resource to "none." The program will ignore that resource when a Task Request is performed.

To edit an email address

From the View menu, choose Resource Sheet.
From the View menu, choose Table, choose More Tables, and then choose New.

Design the table as follows:

     Field Name       Align        Width        Title
     ------------------------------------------------
     ID               Right        10
     Name             Right        15
     Email Address    Right        27

Choose OK, and then choose Apply.

You can now enter the word "none", in the Email Address field for those resources that should not receive email.