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Using Mail Filters

You can use mail filters to organize your incoming messages. You can add, edit, and remove mail filters, and you can disable or enable mail filters.


Note

The Mail Filters option is available only if you have access to the Sun Java™ System Messaging Server.


To Add a New Mail Filter

  1. Click New... in the Options - Mail Filters page to display the New Mail Filter page.
  2. Enter the filter rule for your incoming email messages. For details on the fields to be filled to set the mail filter, see To Use the Mail Filter Form.
  3. Click Save to create the new mail filter, or click Cancel to exit the New Mail Filter page without creating a new mail filter.

To Edit Mail Filters

  1. Select a mail filter from the list displayed in the Options - Mail Filters page and click Edit... to display the Edit Mail Filter page.
  2. Edit the desired filter criteria in the Edit Mail Filter page. For further details on the fields to be filled to edit the mail filter, see To Use the Mail Filter Form.
  3. Click Save to save the changes or click Cancel to exit the Edit Mail Filter page without saving the updates.

To Use the Mail Filter Form

  1. Enter details about the mail filter:
    • Filter Name. Specify a name for the filter.
    • Enabled. By default, the status of the filter is enabled. To disable the filter, deselect the check box.
    • For Incoming Messages

    • Match all incoming messages. Select this option to apply the mail filter to all incoming messages.
    • Match any of the following conditions. From the drop-down menu, select this option to specify these conditions:
      • Sender. Specify the filter criteria for names that can send you emails and enter the sender’s name. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
      • Subject. Specify the filter criteria for the subject contained in the email message. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
      • To or cc. Specify the filter criteria for names you can send or copy emails to. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
      • To. Specify the filter criteria for names that you can send emails to. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
      • cc. Specify the filter criteria for names that you can copy emails to. The filter criteria options are contains, does not contain, is, is not, begins with, and ends with.
    • Message Size. From the drop-down menu, select the message size as less than or greater, and enter the maximum message size.
    • Match all of the following conditions. From the drop-down menu, specify the filter conditions to match all of the conditions explained above.
    • Add Condition Click Add Condition to add any number of filter conditions. Click Delete to delete any of these conditions.
    • Do not include messages received before. Select this check box to specify the date up to when messages should not be included.
    • Do not include messages received after. Select this check box to specify the date after when messages should not be included.
    • Apply Message Actions.

    • Move message to folder. Select this option to specify the name of the folder in which the message will be stored.
    • Forward to email address. Select this option to specify where to forward messages. By default, a copy of the forwarded message is stored in your inbox.
      • Don’t deliver the message to inbox. Select this option if you do not want to store a copy of the forwarded message in your inbox.
    • Discard the message (overrides other actions). Select this option if you want to discard the message. If you select this option, other options that you may have selected are deselected automatically.
  2. Select Save to save the mail filters.

To Delete Mail Filters

  1. Select a mail filter from the list displayed in the Option - Mail Filters page, and click Delete.
  2. A pop-up message appears to confirm the delete.
  3. Click OK to delete the selected mail filter.

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